Administrative Technician
City of Oxnard, CA
 Oxnard, CA

Description

This employment opportunity is open to all qualified candidates

This recruitment will only consider the first 100 applicants.

The City of Oxnard's Public Works Department is seeking an Administrative Technician with strong technical and analytical skills to be part of the Public Works team. This individual must be comfortable analyzing statistical and financial data. The ideal candidate will have experience providing support and assistant for financial or operational assignments. This position will be responsible for independently performing a wide range of administrative and analytical task.

Under direction, performs a variety of activities in analysis, design, implementation and coordination of programs within an assigned City department or division; coordinates a variety of administrative activities; participates in a variety of studies and research for programs and their financial support; prepares reports and recommendations relative to assigned area of responsibility; performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

The Administrative Technician is the journey administrative support class that performs assigned analytical and administrative duties within assigned program areas. This classification is distinguished from the class of Management Analyst in that it is expected to perform assigned duties which are more routine in nature and require less analytical activities.

SUPERVISION RECEIVED/EXERCISED:

Direction is provided by higher level administrative or management staff. The employee may exercise functional and technical assistance to lower level professional and clerical staff.

WORK SCHEDULE: The normal work week is Monday-Thursday, 8:00am-6:00pm, and alternating Fridays, 8:00am-5:00pm. This position may be required to be available to work additional hours as needed to respond to workload needs. This position is eligible for overtime pay.

Essential Functions

Include but are not limited to the following:

  • Conducts surveys and performs administrative research and statistical or financial analysis.
  • Prepares, maintains and reviews purchasing files, reports and price lists.
  • May attend bids and other contract and construction related developmental meetings.
  • Assists in the preparation of Department budgets including reviewing and analyzing financial data and justifications.
  • Compiles data or materials and prepares reports, spreadsheets, power-point presentations, manuals and publications.
  • May assist in processing and/or tracking account payables/receivables
  • Assists in the design and implementation of systems and forms for operational use.
  • Assists in the development, creation and preparation of staff reports, manuals, spreadsheets, flow charts and power-point presentations.
  • Responsible for performing independently a wide range of administrative and/or analytical tasks including statistical analysis and financial reporting.
  • Represents the City or assigned Department in the community and professional meetings or with other governmental agencies.
  • Represents the City or assigned Department in various workshops, committees and/or community based organizations.
  • Provides information, support and assists during departmental financial or operational audits.
  • Participates as a team leader or a member of a City task force organized to address problems or issues related to governmental activities or community concerns.
  • May specialize in and/or be assigned to any Department and may participate in administrative studies in areas outside the scope of regular duties.

Minimum Qualifications

The following are minimum qualifications necessary for entry into the classification:

Education and/or Experience:

The education, experience, knowledge, skills and abilities for an Administrative Technician include:

  • The equivalent of a high school diploma and;
  • Three (3) years of experience in administrative support capacity involving report writing, research and the use of a variety of statistical software and some college-level course work in public administration, political science or a related field
  • An Associates's degree or higher is desirable

License/Certificate:

  • Possession of, or the ability to obtain, a valid class “C“ California driver's license.

General Information

The selected candidate must pass a thorough background investigation.

UNION MEMBERSHIP: Positions in this classification are represented by Service Employees International Union (SEIU).

APPLICATION PROCESS:

  • Submit NEOGOV/Government Jobs on-line application.
  • Complete and submit responses to the supplemental questions, if required.
  • Upload resume, cover letter, proof of degree (transcript) or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state “see my resume“ or “see my personnel file“ are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There are two (2) vacancies within the Public Works Department.

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

City staff may be required to play an active role in the event of an emergency, which may include changes in responsibilities and working hours.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12-month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for the disabled. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify.

For questions, please contact: Jackie Ramos, (805) 385-7451 or jackie.ramos@oxnard.org

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Retirement Contributions:

New members (as defined by PEPRA), 2% @ 62; “Classic“ members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.

Vacation Accrual Rates:

Full time employees accrue vacation leave at a rate of 4.39-8.08 hours per pay period based on years of service.

Sick Leave Accrual Rate:

Full time employees accrue sick leave at a rate of 3.70 hours per pay period.

Deferred Compensation:

The City contributes 1% to a deferred compensation program.

Bilingual Pay:

A regular full time employee may receive bilingual pay at the rate of $50.00-$125.00 bi-weekly depending on the level the employee is required to provide bilingual services as determined by the City Manager or designee.

Educational Incentive:

Employees earn educational incentive pay for educational attainments not required by the classification. The educational incentive pay is as follows: Associates degree - 2.5%, Bachelor's degree – 3%, Graduate degree – 3.5%

Health and dental:

The City contributes $993.91 per month toward medical insurance premiums and an additional $74.20 per month toward dental insurance premiums. For those employees who waive the medical the City will contribute $893.91 per month. Any unused dental premium monies are paid to the employee.

Life Insurance:

City employees receive Basic Life Coverage and have the option to purchase additional insurance.

Tuition Reimbursement:

Full-time employees are eligible for 100% reimbursement of the costs of tuition, registration fees, laboratory fees, and books to a maximum of $1,000 per fiscal year for work related coursework.

Holidays:

The City observes 12 holidays per year.