Performing Arts Facilities Director - Mills College

Mills College Oakland, CA
Job Description:

Organizational Relationships:

Reports to:

* Primary Supervisor: Provost and Dean of the Faculty or delegate

* Secondary Supervisor: Director of College Events

Supervises: (1) Technical Director; (2) Concert Coordinator; (3) Lighting Technician; (4) Student workers; and (5) temporary staff as required

Job Description

The Performing Arts Facilities Director provides leadership for the artistic and educational mission of Mills performing arts facilities, including Lisser Hall Theater, Littlefield Concert Hall and the Rothwell Theater. The Director will work closely with the performing arts departments who make those spaces home (Dance, Theater, Visual Arts, Art and Technology, Music), along with Mills faculty, staff, students, and community renters to coordinate programs for the facilities, and align activities with the broader educational purpose of the College.

The Facilities Director oversees the administrative and technical operation of the College's performing arts facilities; providing technical theater expertise and assistance to staff, students and community groups; scheduling and promoting the use of the facilities; and supervising and/or performing a variety of work such as operating, repairing, maintaining and rigging theatrical and lighting equipment and supporting the digital technology and platforms of the facilities.

The Facilities Director also facilitates engagement with the Mills, Bay Area and national arts communities, by coordinating the Lisser Hall Advisory Council, building and maintaining relationships with arts organizations, K-12 schools, and higher education partners, and coordinating community outreach and marketing activities. The Director is responsible for seeking out funding to support artistic and educational activities including grant-writing in partnership with the Office of External Grants and Gifts, and the pursuit of partnerships, giving and sponsorship opportunities.

Responsibilities:

Administrative and technical operations:

* Coordinates and reviews master events calendar with departments, individuals and initiatives in regularly-scheduled meetings for the purpose of maximizing facility usage; preventing conflicts; meeting specific needs, and ensuring that invoices are distributed;

* Negotiates facility use rental contracts and agreements in order to achieve revenue and community engagement goals; works with Mills College Facilities office and Mills College Events Office/25Live software to manage internal space bookings;

* Coordinates the staging and production of events including hiring and/or serving as supervisor to event and technical staff including but not limited to: stage-hands, lighting technician, sound technician, designers, etc;

* Requests, inventories and maintains stage, media and digital equipment for the purpose of providing security of tools, equipment, supplies, props, sets in the theater and a safe work area;

* Secures facilities and grounds for the purpose of minimizing property damage, loss and liability and ensuring safety at work site;

* Advises students, other site personnel and community clients on safety, facility maintenance and use, and theater activities;

* Prepares a wide variety of often complex materials (e.g. plans, budgets, funding requests, reports, analyses, recommendations, procedures, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, making presentations, and/or providing supporting materials for grants and proposals;

* Responds to inquiries from a variety of internal and external parties by phone, electronic communication, letter and/or in person (e.g. staff, parents, students, community organization, and the public etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction;

* Manages operating and staff budgets for performing arts facilities, providing regular progress reports as requested by the Provost's office;

* Participates in a variety of meetings as required (e.g. workshops, community and public agencies, seminars, conferences, etc.) as needed;

* Other duties as assigned.

Programming and community engagement:

* Works closely with Mills faculty, staff and students to coordinate programs for the facility, and align those activities with the broader educational purpose of the College;

* Builds an inclusive culture of engagement that actively engages diversity and gender and racial justice.

* Facilitates engagement with the Mills, Bay Area and national arts communities;

* Coordinates meetings of the Lisser Hall Advisory Council;

* Builds and maintains relationships with arts organizations, K-12 schools, and higher education partners;

* In collaboration with the College's Marketing and Communications staff, coordinates community outreach and marketing activities;

* In collaboration with faculty and with the Office of Institutional Advancement, seeks funding to support artistic and educational activities including grants, partnership, giving and sponsorship opportunities;

* Undertakes collaborative grant-writing in partnership with faculty and with the Office of External Grants and Gifts.

* Other duties as assigned.

Staff Supervision:

* Performs administrative functions (e.g. hiring, counseling, training, supervising, evaluating, developing procedures, etc.) for the purpose of maintaining necessary student staffing, enhancing productivity of staff, and ensuring that necessary outcomes are achieved;

* Leads employees to meet expectations for productivity, quality, and goal accomplishment;

* Provides effective performance feedback through employee recognition, rewards, and action

* Maintains transparent communication i.e. team meetings, one-on-one meetings, and appropriate email, IM, and regular interpersonal communication;

* Recruits, trains and coaches Student Workers;

* Coordinates employee work schedules to ensure adequate coverage of performing arts events at the College.

* Other duties as assigned.

Additional Responsibilities:

* Responsibilities include: working under limited supervision following standardized practices and/or methods.

* Directing other persons within a small work unit; and monitoring budget expenditures.

* Utilization of some resources from other work units is often required to perform the job's functions.

Working Environment:

* The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.

* Hours and days vary according to event schedule; will include night and weekend hours.

* Generally the job requires 50% sitting, 20% walking, and 30% standing.

* The job is performed under some hazardous conditions and in a clean atmosphere.

Requirements:

Education/Experience

* Bachelor's degree from an accredited college or university with major course work in arts administration, business or public administration, or related field.

* Three years of responsible experience in management and operation of a community theater, auditorium, or similar facility.

* Experience in marketing, fundraising and public relations.

Skills, Knowledge and Abilities

Skills:

* Working with data utilizing defined and similar processes.

* Operate equipment using a variety of standardized methods.

* Manage and oversee scheduling a number of activities, meetings, and/or events with competing demands and under time constraints.

* Collaboratively problem solve to identify issues and create action plans.

Knowledge

* Excellent algebra and/or geometry skills.

* Know how to read and interpret technical information.

* Understand how to compose a variety of documents, and/or facilitate group discussions.

* Specific knowledge of:

* Light and sound boards

* Schematics

* Carpentry

* Concepts of stage production and support

Abilities

* Satisfactorily perform the functions of the job including:

* Adhering to safety practices.

* Operating equipment used in theater production.

* Preparing and maintaining accurate records.

* Upgrade skills as necessary to match changing job conditions.

* Understand complex, multi-step written and oral instructions.

* Frequently and independently interpret data and problem solving with equipment.

* Ability to work extended or nonstandard hours.

* Ability to build a team and supervise staff effectively.

* Political acumen and sensitivity to differing needs and perspectives at all levels of the College as well as external constituencies.

* Commitment to Mills College's mission and demonstrated ability to create and sustain a an organizational climate based on inclusion, social justice and equity

* Strong professional ethics and discretion with an attitude of respect for all persons in the Mills community.

Additional Information:

This is an exempt, full-time position with an FTE of 1.0. Salary is commensurate with experience, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 22 days of vacation per year, 12 sick days and 10 paid holidays annually. Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: 403(b) retirement plan, pet insurance, long-term care insurance and legal-assistance insurance.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to http://www.mills.edu/administration/administrative_offices/policies/nondiscrimination.php

Application Instructions:

To apply, please submit:

* resume

* cover letter and

* contact information for three references

Review of applicants will begin immediately. The deadline for applying for this position is 11:59pm, Sunday, June 3, 2018.