Accounts Payable Specialist
 Newport Beach, CA
Accounts Payable Specialist will be responsible for processing invoices for payment, confirming all appropriate support documents have been submitted, thoroughly maintaining files and documents.

Job  Description:

  • High volume of transactions  handling full cycle A/P for multiple companies and sites in a fast paced environment

  • Matching, batching and coding

  • Managing paid and unpaid invoice files

  • Multiple check runs each month

  • Receiving and making calls to vendors to discuss invoices in a professional and timely manner

  • Reconciling monthly statements

  • Processing and paying employee expense and mileage reports

  • Preparation of the 1099-s and maintaining the vendor W9 files

  • Assist with annual audits

  • Consistently deliver the best in customer service.  As an employee, demonstrate respect, dignity, kindness and empathy in each encounter with customers, visitors and other employees

  • Actively follow and promote a safe working environment 

  • Other duties as may be assigned or determined appropriate


  • High school diploma required; Bachelor’s degree in Accounting, Finance, Business Administration or related field preferred

  • 2+ years of A/P experience

  • Ability to work as a team

  • Strong MS Office skills

  • Excellent verbal and written communication, and interpersonal skills

  • Experience with multi-company entities and inter-company transactions

  • Excellent organizational skills.

  • Attention to detail and well-developed time management skills

  • Microsoft Dynamics GP experience is preferred

Full-time position with responsibilities of approximately 40 hours per week at the institution.