Department Coordinator

Conde Nast Digital New York, NY
Overview/Purpose:

The Departmental Coordinator is a critical member of Condé Nast and will support the office of the Senior Vice President, Business Operations & Strategy. This role will be responsible for administrative needs and will act as a key liaison between Condé Nast and all other internal groups, as well as provide the candidate with the necessary skills to pursue a potential career in Digital Operations.

Primary Responsibilities:

* Manage calendar, phone correspondence, expenses, and travel arrangements for the office of the Senior Vice President, Business Operations & Strategy.

* Proactively engage with and source for potential candidates using online social networking, referrals and other search tools

* Coordinate internal and external meetings and preparing presentations.

* Field inquiries and requests from internal and external individuals including Executives, Assistants, and vendors.

* Meet and greet incoming guests and candidates and direct them to the appropriate teammate.

* Work with Condé Nast Assistants to coordinate office events.

* Other fun and exciting projects and opportunities as assigned.

* Scanning and sending Vendor Invoices, as well as filing and keeping them organized.

Department Responsibilities:

* Attend ops meetings to discuss office updates, upcoming events and share best practices with other coordinators/ assistants

* All Assistants and Coordinators for Digital Operations are members of the Operations Team and responsible for meeting/event setup including: All-Hands meetings, Holiday parties, Hackathon breakfasts/lunches, and any other activity that involves all of the Digital Operations team

* Events/meeting management for Digital Operations

* On-Boarding / New Hires: Submit hire tech set-ups, New hire on-boarding, new hire office contact for new hires, Submit GES tech set-ups

Desired Skills and Qualifications:

The ideal candidate will possess the following skills, experiences and qualities:

* 1-3 years' work experience

* Prior recruiting experience preferred

* Bachelor's Degree

* Excellent organizational and time management skills

* Strong competency level with all G Suite programs

* Quick learner and multi-tasker

* Strong verbal and written communication skills, ability to think critically

* Passion for digital operations

* Discretion and confidentiality

* Strong attention to detail and proactive nature

* Ability to work effectively and efficiently in a fast-paced, team-oriented environment.

About Condé Nast:

Condé Nast is a premier media company renowned for producing the highest quality content for the world's most influential audiences. Attracting more than 100 million consumers across its industry-leading print, digital and video brands, the company's portfolio includes some of the most iconic titles in media: Vogue, Vanity Fair, Glamour, Brides, Self, GQ, GQ Style, The New Yorker, Condé Nast Traveler, Allure, Architectural Digest, Bon Appétit, Epicurious, Wired, W, Golf Digest, Golf World, Teen Vogue, Ars Technica, The Scene, Pitchfork and Backchannel. The company's newest division, Condé Nast Entertainment, was launched in 2011 to develop film, television and premium digital video programming.

For more information, please visit condenast.com and follow @CondeNast and @CondeNastCareer for Twitter and @condenastcareers for Instagram