Contracts Administrator (Virtual)

Jones Lange Lasalle Inc. New York, NY
PRIMARY DUTIES AND ACCOUNTABILITIES

* Administer and maintain contract files to ensure compliance with JLL and Client Sourcing requirements, processes and other contractual documentation.

* Administer Avetta system for account, including vendor setup and tracking of contract and COI compliance.

* Responsible for communication, coordination and implementation of established sourcing initiatives and contract negotiations to suppliers and operations team.

* Closely support the client, JLL Sourcing and Facility Management teams to drive both immediate and sustained benefits to the client.

* Responsible for data integrity of contract database – oversee maintenance and enhancement of contract database.

* Work in cooperation with JLL, Finance, and Supply Chain to ensure that financial transactions are processed in an orderly and timely fashion. Ensure invoice amounts are correct and paid on time based on established contractual agreements.

* As required, receive/record invoice receipts in JLL software system. Ensure amounts are correct and paid within established contractual agreements.

* Independently research invoice discrepancies and work with appropriate personnel for resolution and payment.

* Gather, update and maintain electronic documentation, such as Certificates of Insurance, Purchase Orders, Employee Competency Validation, etc. as it relates to overall service provided under contract for the client.

* Responsible for data integrity of the contract and document storage databases – oversee maintenance and enhancement of databases.

* Provide corporate budget analysis in assigned spend and make recommendations that contribute to the organizational budget process.

* Execute, track and document sourcing efforts resulting in cost benefit to JLL and / or client.

* Establish work priorities, assign deliverables and resolve issues with Operations and other stakeholders to assure client and customer satisfaction.

* Maintains and contributes to a safe work environment.

* Uses tools and equipment appropriately.

Education, Licensing, Certification and Skilled Trade Requirements:

* Business Degree with 1-3 years in similar role and function

* Excellent PC skills, proficient in all MS applications

* Knowledge of hospital and equipment systems preferred

Autonomous Decision Making and Interpersonal Skills:

* Excellent communication and interpersonal skills will be required in order to communicate with vendors, guests, hospital staff, management, co-workers and all other persons associated directly or indirectly with WBH or JLL

* The job requires some autonomous decision making. Work is generally performed in accordance with standard practices.

Physical Demands and Environmental Conditions:

* This job requires working in a professional office setting.

* The typical work environment involves potentially everyday risks or discomforts which require normal safety precautions; the work area is typically adequately lighted, heated and ventilated.

* The work as it is typically performed consists of light physical demands, requiring the typical physical abilities to perform clerical work.

Tools and Equipment Required

* The job requires regular operation of standard office equipment, and ability to perform computer data entry.

* Demonstrate advanced proficiency in current Microsoft Office Suite applications (Word, Excel, PowerPoint, and Outlook) with the capability to master company specific software and databases and other business software.

JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf.

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com