Administrative Assistant, Spirits Marketing

Pernod Ricard New York, NY
Job Title: Administrative Assistant

Department: Spirits Marketing

Reports To: Vice President, Marketing (2)

Location: New York City

Position Summary: Provides administrative support to two VPs and their assigned brand groups. The Administrative Assistant also provides support to Directors in the assigned Group in carrying out their Brand assignments. This could involve coordinating samples, shipment and distribution of POS, follow-up with internal Departments and the Field, note–taking during meetings, issuing status reports, etc.

Major Responsibilities / Accountabilities:

* Responsible for all administrative duties supporting assigned teams (i.e. presentations, calendar, phones, mail, filing, spreadsheets, copies, catering, expense reports).

* Ensure department time and attendance is completed.

* Responsible for representing the Division Vice Presidents in company communications (i.e.: phone/fax/mail/email, company notes, holiday cards, etc.), preparing drafts of correspondence for approval and executing transmission as appropriate.

* Process and track invoices including handling inputting of invoices into AP&O and track brand budgets to ensure within program allocation.

* Contributes to marketing projects as assigned by VP, including but not limited to brand promotions, events and/or meetings offsite.

* Makes travel/lodging arrangements for VP's/directors/mgrs and incoming guests, when necessary.

* Coordinate and manage all divisional and team meetings.

Nature & Scope: Position typically works with all levels of managers and employees of PRUSA, providing information as directed by executive. Incumbent plans activities for this position weekly, with individual initiative in daily routine. Decisions may impact the departmental leadership and organization as a whole. Errors in judgment may cause expense to the organization.


* Education: Requires High School Diploma, and advanced training in MS-Office

* Experience / Background: Minimum 2 years of related , preferably in a Marketing environment, supporting multiple individuals and/or groups.

* Required Skills/Competencies: A successful individual will demonstrate excellent verbal and written communication skills, as well as outstanding aptitude for time management. Detail orientation, interpersonal awareness, as well as proficiencies in problem-solving are key competencies for success.

Who are we?

Pernod Ricard USA is the premium spirits and wine company in the U.S. The company's leading spirits and wines include such prestigious brands as ABSOLUT® Vodka, Chivas Regal® Scotch Whisky, The Glenlivet® Single Malt Scotch Whisky, Jameson® Irish Whiskey, Malibu®, Kahlúa® Liqueur, Beefeater® Gin, and Avión™ Tequila (through a joint venture with Tequila Avión); such superior wines as Jacob's Creek® and Brancott Estate®; and such exquisite champagnes and sparkling wines as Perrier-Jouët® Champagne, G.H. Mumm™ Champagne and Mumm Napa® sparkling wines. Learn more about our history, values, strategies and organization by visiting us at

Working at Pernod Ricard

Working for Pernod Ricard USA means working for the co-leader in the global wines and spirits industry – and having the opportunity to work with great people and great brands in diverse and challenging roles. Our success is the result of the passion and creativity of our people, our exceptional portfolio of leading premium brands, and a shared commitment to our values of entrepreneurship, mutual trust, and a strong sense of ethics. Pernod Ricard USA rewards both individual initiative and a spirit of collaboration, and encourages ongoing professional development. Pernod Ricard USA recognizes the importance of continuously building upon our diverse workforce and inclusive culture. We believe in championing an inclusive culture that embraces differences and encourages employees to challenge themselves and their colleagues.


Pernod Ricard USA offers competitive compensation, performance bonuses and domestic & international career development opportunities.

* Pernod Ricard USA is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

* Offers will be subject to United States local terms.