Program Support Coordinator

Rutgers University New Brunswick, NJ
Rutgers New Jersey Medical School is seeking a Program Support Coordinator for the Department of Orthopaedics. The primary purpose of the Program Support Coordinator position is to assist in the development and implementation of all activities related to the educational programs in the Department of Orthopaedics. Primary responsibilities include development and coordination of post-graduate and medical student education in the department. Overall, provides a range of analytical and office management activities with an appropriately rich skill set to work independently in a multi-task environment focused on supporting and facilitating the training and clinical requirements of resident education and documentation in a University setting.

* As directed, implements and coordinates the operation of the Residency Education Office in conformity with standards of documentation and management as required by institutional, regional and national oversight bodies (e.g. GME, AMA, ACGME/RC, ABA, ABOS, CMS, NRMP, and ERAS). Must demonstrate knowledge and understanding of these standards and the consequences of incomplete compliance so that appropriate proactive action is taken to ensure full compliance.

* Serves as liaison with the NJMS GME Office for all internal and external compliance and documentation requirements. Gathers, interprets and formulates GME data to meet all program deadlines.

* Oversees the day-to-day planning and coordination of recruitment, credential verification, and resident documentation in consultation with the Program Director of the Orthopaedic Residency Program, Musculoskeletal Oncology Fellowship Program, Hand Surgery Fellowship Program and Trauma Fellowship Program.

* Develops and maintains database systems to ensure transition from paper-based to electronic residency records as determined by the Program Director and GME office.

* Serves as primary contact for individual residents as both employees and physicians in training.

* Maintains and manages documentation on former residents for training verification. Formulates responses to requests for licensing boards, hospital credentialing boards, and other credentialing agencies.

* Collaborates with training sites to monitor and document rotation and on-call schedules, training and compliance.

* Manages the electronic residency/faculty evaluation system and ensures program compliance with ACGME evaluation requirements.

* Maintains and updates the ACGME WebAds and CASE log system.

* Drafts and processes residency training agreements/contracts.

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