Clerical Assistant

Rutgers University New Brunswick, NJ
Rutgers, The State University of New Jersey, is seeking a Clerical Assistant for Rutgers Cooperative Extension. This position reports directly to the Administrative Coordinator, Office of the Director, Rutgers Cooperative Extension (RCE) and indirectly to the Associate Director of Administration and Director of RCE.

Among the key duties of this position are the following:

* Creates elementary workbooks; drafts standard reports and information materials using word processing software.

* Arranges meetings and associated logistics.

* Provides information to and greets/directs visitors to proper destination.

* Organizes schedules, makes appointments, and reservations.

* Maintains records and files.

* Prepares purchase orders using SciQuest; Prepares Payroll; Prepares travel expense reports using Expense Management, prepares cash transmittals and transfers; Enters information into Excel workbook to prepare reports for Program Coordinators and Administration.

* Assists the Program Coordinator of the New Brunswick Community Farmer’s Market with preparation of purchase orders, performs basic bookkeeping and reconciliations, and checks and verifies bills, vouchers, and statements, and reports on payments to vendors.

* Provides support to Administrative Coordinator in processing course evaluations, making necessary classroom arrangements, orders supplies.

* Takes and delivers messages, places outgoing calls; arranges meetings and other like gatherings; and arranges associated logistics.

* Assists with planning for conferences.

* Orders, stores, and distributes supplies related to work and tracks expenditures;

* Provides support for the planning and implementation of international travel for International Relations course.

* Assists in preparation of reports, thank you letters and general correspondence.

* Maintains confidentiality and exercises good judgement in administrative duties.

* Maintains general filing and scanning, use of copier and fax machines.

* Other duties as assigned.

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