Administrative Assistant

Rutgers University New Brunswick, NJ
Rutgers, The State University of New Jersey, is an Administrative Assistant for the Office of Continuing Professional Education. This position reports to the Program Coordinator I at Rutgers Cooperative Extension – New Jersey Agricultural Experiment Station’s Office of Continuing Professional Education (NJAES-OCPE). The primary purpose of this position is to provide support to the Program Coordinator for the administration and coordination of short courses and related events/programs. The Administrative Assistant should be knowledgeable about and support OCPE’s programs as well as the mission, vision, role and goals of OCPE, the Experiment Station, Cooperative Extension and the university.

Among the key duties of this position are the following:

* Prepares and controls records, statistics, reports, and documents for courses and related events and recertification credit filings/requirements for various agencies and professional organizations.

* Oversees day-to-day operations of programming.

* Schedules appointments, arranges and coordinates logistics for short courses, programs and related events.

* Creates and approves routine informational materials including agendas, brochures and webpages.

* Drafts contracts and process instructor payments; submits invoices and expenses for payment; serves as liaison within unit to ensure materials, equipment and sites are prepared and confirmed.

* Serves as liaison within university departments as well as outside vendors and instructors.

* Works under direct supervision of Program Coordinator I with specific instructions on routine and semi-routine work and within established work parameters for OCPE.