Senior Executive Assistant

Reports to the head of the People & Places organization and builds a strong partnership and rapport with this leader Interfaces directly with our CEO and his staff as well as the Board of Directors Quickly learns background and context to enable independent thinking and decision making with limited data Helps their leader to better allocate their time through extensive calendar management and coordination Handles details of a highly confidential and sensitive nature which require in-depth knowledge of company operations, policies, and procedures Works on problems of diverse scope where both analysis of data and judgment is required Partners across organizational boundaries to deliver outcomes Strong team player, working well with peers and members of the greater organization Prioritizes and routes less critical tasks to free up time for their leader Collects and prepares information for use in discussions/meetings of senior staff and Board Members and other outside executives Extensive travel planning and coordination Event planning to include support for large meetings, off-sites and team motivation events Preparation and tracking of purchase orders Qualifications Minimum of 5 years working at the Executive administrative level, preferably supporting the CHRO or other C-Level senior staff members Operate with high level of discretion Proven leadership skills and teaming capability. Ability to coach and inspire others. Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment Excellent verbal and written communication skills including the ability to communicate with all levels of the organization Fundamental project management experience, including development of basic project plans and successful execution Ability to identify business issues and coordinate an appropriate response with the key stakeholders Strong familiarity with technology preferred Expert level knowledge of Windows desktop computer applications and Microsoft Office (Advanced Word, Excel, PowerPoint) skills and office equipment are essential Advanced Outlook calendar management is critical Ability to format high level presentations and database applications

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