Executive Assistant

ChemoCentryx, Inc. Mountain View, CA
Supporting the CEO and COO. Reporting directly to the COO the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the COO/CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management team; organizes and coordinates external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities Executive Support:

* Completes a broad variety of administrative tasks for the COO and CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

* Plans, coordinates and ensures the COO and CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO and COO's time and office.

* Communicates directly, and on behalf of the CEO and COO, with Board members, senior management team, and others, on matters related to CEO and COO programmatic initiatives.

* Researches, prioritizes, and follows up on incoming issues and concerns addressed to the COO and CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

* Provides a bridge for smooth communication between the CEO/COO office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

* Works closely and effectively with the CEO/COO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO/COO updated.

* Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO/COO, some of which may have organizational impact.

* Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO/ COO's ability to effectively lead the company.

* Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on all details.

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