Executive Assistant
Franklin Energy
 Milwaukee, WI

COMPANY Summary

As a combined organization, Franklin Energy and AM Conservation Group is undertaking what is perhaps the central challenge of our times – to help drive the transition to net-zero carbon economies while ensuring that no working families, businesses, or local communities are left behind. To do that, we are the utility industry’s top provider of turn-key energy efficiency and grid optimization programs and products, all of which contribute to reducing carbon and waste and, at the same time, free-up resources for creating more innovation investment and jobs. With over 26 years in business, we have more than 1,300 experts across the United States and Canada, with warehouses on both coasts. The organization’s integrated in-house services provide deep personalization and insights, helping energy partners achieve their carbon-reduction and energy productivity goals.

We believe the organization’s most “precious resources” are its people. We pledge a relentless pursuit to embody a culture that acknowledges, recognizes, and infinitely seeks to understand the unique differences of its people. We are committed to creating employee experiences that continually attract and embrace a multiracial, multicultural, and multigenerational workforce that promotes outstanding performance and mirrors our diverse partnerships, clients and communities we serve.

Position Summary

This position is responsible for performing a variety of administrative functions including clerical activities, scheduling appointments, managing schedules, making travel arrangements, meeting support, expense reporting, itinerary management, vendor management, and event management. In supporting members of the Executive Team, you must demonstrate strong organizational skills and ensure meetings run on time. You will also produce various reports and documents upon request.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

  • Provide administrative support to Executive Team Members
  • Coordinate and/or collaborate with the Personal Executive Assistant to the Chief Executive Officer as needed
  • Manage calendars, including making appointments and prioritizing the most sensitive matters
  • Coordinate meeting, conference calls, and interviews
  • Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications
  • Maintaining comprehensive and accurate corporate records, documents and reports
  • Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
  • Performing minor accounting and bookkeeping duties
  • Answering incoming phone calls in a polite and professional manner and accurately taking messages
  • Coordinating travel arrangements (both domestic and international) and create trip itineraries
  • Submit expense reports
  • Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
  • Coordinate scheduling of the meeting spaces
  • Assist in planning of company meetings and events
  • Perform analytic and query work, as well as compile reports based on data
  • Other duties as required

Position Requirements

Education and Experience

  • High School Diploma or GED
  • Associates or Bachelor’s degree in Business Management - preferred
  • Three or more years of relevant experience
  • Excellent verbal and written communication skills
  • High competency level with MS Office PowerPoint, Word, Excel, and Outlook

Required Skills, Knowledge and Abilities

  • Must be able to communicate and interact with individuals at all levels of the organization
  • Ability to work independently, exercise judgment, and maintain confidentiality
  • Professional demeanor
  • Strong organizational skills
  • Must be able to juggle multiple competing tasks and demands
  • Time management and ability to meet deadlines
  • Problem-solving and decisions making skills
  • Ability to act as gatekeeper and escalate relevant information to CEO as needed
  • Ability to treat confidential information with appropriate discretion
  • Exceptional attention to detail
  • Strong interpersonal skills
  • Committed to diversity and inclusion
  • Reliable transportation

Licenses & Certifications

  • Valid driver’s license

Travel Requirements

  • Willingness to travel up to 10%

Physical Demands and Work Environment

  • Required to sit, stand, walk; talk and hear; and ability to touch and handle tools and/or controls
  • Ability to lift up to 10 pounds
  • Noise Level is typically moderate
  • Employee could be exposed to fumes and/or airborne particles and risk of potential shock

Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position.

An Equal Opportunity Employer

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