Administrative Assistant 1

State of Idaho Meridian, ID
EMAIL:

jobs@isp.idaho.gov

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Administrative Assistant 1Idaho State Police

Open for Recruitment: July 10, 2018 - July 24, 2018

Announcement # 01235088881

Salary Range: $14.18 to $17.73 per hour DOE -Plus Competitive Benefits!

Location(s): Meridian

This announcement is to fill an administrative position with Idaho State Police (ISP) Forensic Services. This position is the Idaho Sexual Assault Kit Tracking Coordinator and the majority of the duties include tracking kits, making administrative corrections in the system, and providing statistical and other information about kit tracking to management and stakeholders. As time permits, this position also performs administrative tasks for ISP Forensic Services at the headquarters facility in Meridian. This position is not a scientific position, nor is it a feeder position to a scientific or any other position in the laboratory.

This announcement will be used to fill the current vacancy in Meridian only. If you have previously applied for an Administrative Assistant 1, and wish to be considered for the current vacancy, you must reapply under this announcement. Previous scores will not be used. Please note, this announcement may be used to create an open competitive and/or department promotional hiring list.

The successful candidate must meet ISP's Drug Policy (see below) and will be required to complete a criminal history background investigation and polygraph. Employment is dependent upon satisfactory results of the investigation and polygraph.

Responsibilities:

* Sexual Assault Kit Tracking to include supporting/training law enforcement agencies, medical facilities, and county prosecutors' offices

* Data entry/correction of sexual assault kit information

* Manage procurement, distribution, and accounting of all Idaho sexual assault kits

* Assist in compiling the annual IKTS report and other sexual assault kit reporting throughout the year

* Prepare annual and other reports to Idaho legislature and Idaho prosecuting attorneys at the direction of the Forensic Services Laboratory System Director

* Participate in the development and maintenance of the Idaho sexual assault kit tracking software

* Participate in the laboratory system procurement process for supplies, reagents, consumables, equipment, and instrumentation

* Develop/maintain administrative office records systems as databases need to be developed

* Provide direct technical assistance to external customers via telephone and in person

* Compile and verify various laboratory statistics

* Helping research and book travel for lab system

* Verifying training/travel requests

* Assist with compilation and filing of competency test documentation

* Tracking and processing security requests for external contractors and trainers

* Maintain the ISPFS website including uploading messages, monthly stats, documents, newsletters and notices

* Maintain the ISPFS contracts list as well as monitor and notify when contracts are coming due

* Take notes at management meetings, ISAKI meetings, and other ISPFS HQ meetings

* Compile and edit ISPFS Annual Impact Report

* Compile and edit the ISPFS customer newsletter

* Provide administrative support functions at the discretion of the Laboratory System Director and Quality Manager

Minimum Qualifications:

Good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.

Examination:

Part 1 - Minimum Qualifications (Pass/Fail).

Part 2 - Multiple-Choice Written Exam (100%). If you meet the minimum qualifications as shown in Part 1, you will receive a Pass score and can then take Part 2 (the online written examination). You must receive a Pass on Part 1 and a minimum score of 60 on Part 2 in order to be put on the register for these positions. Both Part 1 and Part 2 must be completed by the closing date of this announcement. Notification of your test results will be available online once you have completed each part of the exam.

To preview the minimum qualifications screening exam (Part 1), click on the "Preview Exam" link below (you will not be able to answer the questions from this screen). If you wish to proceed, click on any Apply Online button and follow the instructions provided.

The multiple-choice written examination (Part 2) for this position can only be taken once every three months. Once you apply and take the exam, you can reapply when your score expires. At that time you will need to retake the written examination.

Please do not attempt to take the exam using a phone or tablet, as those devices are not currently supported.

This is a timed exam. You will have 60 minutes to complete this exam. It is recommended that you do not start this exam if there is a chance you will be interrupted. Once you hit the start exam button, your time will continue to count down until your 60 minutes is up. If you do not complete the exam within the 60 minutes, you will have to wait until your three months is up before you can take the exam again.

How to Apply:

Click on any of the Apply Online buttons and follow the instructions provided to complete the Application Checklist and Exam for this position. When updating your online application information, please select Idaho State Police under "Agencies," full-time under "Job Type/Shift," and Meridian under "Cities."

Notification of your test results will be available online when the review process is completed. You can access this by logging into your applicant account at: https://labor.idaho.gov/DHR/ATS/StateJobs/Apply/Login.asp. You then select the "Exams Summary" tab, click on either "Current Exams" or "All Exams" and the score will be displayed.

Idaho State Police Drug Policy

Idaho State Police does not consider for employment, nor accept as a volunteer, any person who has:

* Used or possessed within the 5-year period immediately preceding application for ISP employment: LSD, PCP, heroin, methamphetamine, cocaine, or designer drugs (e.g. ecstasy, synthetic cathinones, their chemical derivatives and synthetic equivalents, etc.); if use was prior to 5 years preceding application for employment, the following factors will be considered:

(1) the frequency of the behavior;

(2) the quantity of drugs involved; and

(3) the type of drug;

* Used or possessed within the 3-year period immediately preceding application of ISP employment: marijuana, inhalants (huffing), anabolic steroids, hallucinogens (psilocybin mushrooms), or synthetic cannabinoids (e.g. spice, K2, etc.);

* On any occasion illegally manufactured or delivered a controlled substance;

* Used any illegal drug while employed in any law enforcement or prosecutorial agency;

* Been found guilty by a court or jury of driving under the influence of intoxicants within the 5-year period preceding application for ISP employment;

* Abused prescription drugs (case by case analysis).

Other involvement with illegal drugs may be a disqualifier. The Colonel of the Idaho State Police has the authority to make all final hiring decisions.

Visible tattoos on the head, neck, or hands are prohibited and must either be removed, or covered by an acceptable means that does not deter from the professional image. However, tattoos simulating a wedding ring or tattoos simulating cosmetics or makeup are permissible.

Preview Exam

OVERTIME NOTICE:

At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.