Clerical Assistant Mental Health Center

Shelby County Public Schools Memphis, TN
Purpose and ScopeSupports an organization or department by performing secretarial and clerical services for the Mental Health Center Services office, particularly the psychologist team. Assists management with administrative tasks such as tracking and compiling information of interest. Essential Job Functions1.Provides general clerical and secretarial support for to the supervising psychologist team.2.Organizes, processes, and routes reports and medical documentation related to mental health services. Prepares basic correspondence, orders supplies and covers telephones.3.Communicates effectively with school staff, parents, and medical providers for meeting set-up, follow-up, and obtaining medical documentation related to mental health services. 4.Identifies issues or problems and seek assistance from higher level personnel or management. 5.Prepares and maintain a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.6.Performs other related duties as assigned or directed. Minimum QualificationsRequires a High School diploma or GED, and 2 years' experience in a related field for a total education/experience of 2 years. Knowledge, Skills, and AbilitiesKnowledge of administrative procedures and research techniques; Knowledge of the functions of the school division and its operating procedures; Must possess analytical and organizational skills, good judgment, and initiative; Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations; Ability to develop and maintain effective working relationships; Ability to coordinate multiple priorities; Ability to operate a computer and use appropriate software applications and peripheral office equipment; Demonstrated proficiency in business English, grammar, spelling, and punctuation. Additional Job DetailsExperience with billing and working on grants, including preparation of grant-related administrative reports, is preferred.