Vehicle Compliance Specialist

ArcBest Medina, OH
Position: Vehicle Compliance Specialist Job Status: Full Time

Department: Expedited: Claims & Safety Job Type: Professional

Location: Medina, OH FLSA Status: Non-Exempt

Supervisor: Supervisor, Compliance Travel: Very Minimal

Schedule: TBD Job Code: 1VCO

General Summary:

The Vehicle Compliance Specialist is responsible for a wide array of duties within the department and must ensure compliance with all Company policies and the Federal Motor Carrier Safety Regulations. The Vehicle Compliance Specialist is responsible for the following areas and will have a concentration on one or more areas: the base plate program, Comdata, permits, tolls, document control, Hours of Service, and the vehicle maintenance program.

Essential Duties & Responsibilities:

* Obtain required documents, complete annual IRP renewal, complete individual orders, provide tracking, and reissue base plates as needed.

* Issue and load independent contractor Comdata cards.

* Ordering and reimbursement of state permits.

* Document control: scan, organize, and index all driver and owner files electronically using the OnBase document control system including all truck and trailer validation files, registrations, DOT inspections and receipts.

* Issue ID cards for new independent contractors, government clearance, and replacement cards.

* Complete driver, truck, and owner de-activation in Smarterm.

* Print OnBase documents for audits and user reports.

* Issue TSA certificates

* Issue service equipment addendums.

* Review unassigned driver and off-duty driving reports for compliance.

* Review, document, and communicate Hours of Service (HOS) and Driver Vehicle Inspection Report (DVIR) compliance to drivers daily.

* Collect and audit Federal date specific retention for HOS records and DVIR tracked via HOS system.

* Enter incoming qualified drivers into QHOS and Qualcomm portal system.

* Train and audit new independent contractors on Qualcomm usage during Orientation.

* Trouble shoot QHOS problems, including removing inactive independent contractors.

* Scan and index incoming paper logs and Roadside Inspections (RSI).

* Complete Department of Transportation (DOT) annual inspections, 90-day maintenance reports, DVIR reports, quarterly maintenance reports, roadside inspections, and vehicle registrations.

* Responsible for the oversight and distribution of driver permit packet including permit renewal regarding state permit requirements.

* Investigate toll violations, communicate with driver/owner regarding outcome, and issue addendum.

* Other duties as assigned.

Required Education, Experience, Certification, Licenses, Registration:

* High School diploma or equivalent

* Transportation Experience (DOT and Safety preferred)

Knowledge, Skills, & Abilities:

* Working knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint)

* High level of organization

* Strong communication skills

* Ability to work independently and complete data entry without errors

* Knowledge of Federal Motor Carrier Safety Regulations

* Professional phone etiquette

* Ability to multi-task

Reasonable Accommodation Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disability to perform the essential functions.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

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