Office Manager (302859-818)

Child Fund International Mcallen, TX
Title: Office Manager

Div/Dept: TX Area Office

Location: Rio Grande Valley, TX

Reporting Relationship: Area Representative (AR)

Summary

Responsible for overall workplace operations management, budgeting and supervision of a small team of community outreach staff for ChildFund's area office in McAllen, Texas.

DUTIES/RESPONSIBILITIES

Administration/Operations

* In liaison with the Texas Area Representative, develops and implements standard operating procedures for administrative functions of the office

* Responsible for the purchasing and tracking the utilization of supplies to minimize wastage and inappropriate use

* Supports area/field office in all office operational issues (contracts, rent agreements, safety/security/audits)

* Monitors compliance with organizational standards and offer corrective measures. Follow-up with national office on all admin, HR and logistics issues raised by the field/area office

* Coordinates with the International Office on all HR related issues.

Finance

* Ensures compliance with internal control policies related to the financial and administrative components,

* Fulfills timely and quality information for all financial reporting requirements (e.g. internal, grants and donors.)

* Coordinates the preparation of budget packages and monitors financial performance compared to the budget

QUALIFICATIONS/EXPERIENCE

* Five years progressive work experience in office and light financial management.

* Minimum of three years' experience supervising others

* Strong organizational and planning skills with attention to detail and ability to work and communicate clearly both verbally and in writing with employees at all levels

* Strong decision making, problem solving, good judgment and professionalism

* Experience in budget preparation, reporting and tracking

* Self-guided, strong organizational and planning skills; Ability to work independently and under pressure

* Strong interpersonal skills

* Proficiency in Excel required, Experience with other Microsoft Office Programs (Word and Outlook) preferred

EDUCATION

* Demonstrated relevant work experience. Related college course work preferred

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