Executive Assistant - Information Ventures - Marlborough, MA

Quest Diagnostics Incorporated Marlboro, MA
Executive Assistant - Information Ventures - Marlborough, MA

The Executive Assistant will support David Freeman,

General Manager (GM) Information Ventures, and the Information Ventures leadership

team.

Will be responsible for the coordination of activities and

ensuring timely flow of information. She/he handles details of a highly

confidential and critical nature, and must function efficiently and effectively

in a fast-paced professional environment. She/he will have a proven ability to

independently manage multiple tasks and projects with competing priorities and

deadlines, screen and prioritize communications and opportunities from external

and internal sources, and the ability to organize and maintain administrative

processes is essential to this position. The ideal candidate will be

dynamic, high-energy, organized, and able to support cross-functional collaboration

in a fast pace environment and possess excellent judgment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the

following:

* Help manage external contacts for GM, proactively

understanding who they are, which are priority contacts and keeping track of

periodic communication needed for priority contacts.

* Ability to anticipate the GM's needs and proactively bring

together appropriate people and resources to support the executive in

addressing issues.

* Coordinate with IV Business Leaders and ensure their time

sensitive and critical business issues are brought to the attention of the GM

and actioned as required.

* Help manage the daily schedule of GM, ensuring that he

knows his schedule 24 hours in advance and keeping appointments and meetings on

time or changing schedules when necessary

* Develop and maintain a system that alerts to upcoming

deadlines on incoming requests or events, including corporate operating rhythms.

* Manage team travel arrangements and proactively coordinate

the pre-planning of trips with various internal functions, including arranging

appropriate travel, visas, agendas and necessary contacts, country information,

marketing materials, and other necessary preparations.

* Understand organizational policies and procedures

necessary to ensure appropriate decision-making protocols are followed.

* Handle confidential information in a professional and

discreet manner.

* Ensure that various administrative tasks are done in an

effective and efficient manner, including copying, reviewing outside mail,

drafting correspondence, screening phone calls when requested, and maintaining

executive files as needed.

* Anticipate the needs of the GM and act accordingly.

* Process and maintain expenses.

* Other duties may be assigned by Information Ventures

leadership team.

QUALIFICATIONS and REQUIREMENTS:

Bachelor's degree preferred.

Minimum 8+ years or equivalent work-related experience

supporting leadership staff.

Demonstrated ability to handle confidential information

appropriately.

Highly proficient in the following software programs:

(Word, /Excel/PowerPoint, databases).

Excellent written and verbal communication skills, with

strong attention to detail.

Ability to stay focused, efficient, and effective in

managing multiple priorities.

Professional demeanor and ability to defuse emotional

situations in a calm manner.

Strong interpersonal skills and good judgment.

Proven ability to work independently to achieve

accomplishments.

Ability to communicate effectively with all levels of

employees and outside contacts.

Mature, energetic with a 'let's roll up our sleeves'

attitude

Proven ability to effectively collaborate with internal

team, cross-functional team, and external parties in a rapidly growing,

intrapraneurial environment

Ability to provide after hour and flexible support a

must.

All requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. Quest Diagnostics is an Equal Opportunity Employer: Women / Minorities / Veterans / Disabled / Sexual Orientation /Gender Identity.