Administrative Assistant @ Madison Correctional Facility

Wexford Health Madison, IN

Wexford of Indiana LLC is a member of the Wexford family of companies: a group of the nation's leading innovative correctional health care companies. Wexford provides clients with experienced management; technologically advanced services; and programs that control costs while ensuring quality of care.

For more than two decades, the Wexford companies have consistently delivered proven staffing expertise and a full range of medical, behavioral health, pharmacy, utilization management, provider contracting, claims processing, and quality management services. At Wexford of Indiana LLC, our philosophy is that health care should not be considered a luxury for anyone. We simply care for those in need and the corrections environment is our venue.

Career opportunity to work with an industry leader:

Full Time

Administrative Assistant

@ Madison Correctional Facility

Under the direct supervision of the Director of Nursing and Health Services Administrator (H.S.A.),

provides general secretarial and receptionist services to the healthcare unit.

We're proud to offer a competitive benefits package including:

* Annual review with performance increase

* Generous paid-time off program that combines vacation and sick leave

* Paid holidays

* Comprehensive health insurance through Blue Cross Blue Shield

* Dental and Vision insurance

* 401(k) retirement saving plans

* Company-paid short-term disability

* Healthcare and dependent care spending account


1. Performs clerical/technical duties.

2. Prepares and types reports/correspondence for the Health Services Administrator.

3. Answers unit telephone, relays messages and transfers calls as appropriate.

4. Develops and maintains filing system for all material.

5. Schedules appointments for Health Services Administrator.

6. Collects, sorts and distributes daily mail.

7. Orders office supplies as needed.

8. Takes minutes of meetings and other dictation as requested.

9. Secures information for responses of inquires.

10. Maintains the confidentiality of all correspondence and files.

11. Approaches change in a positive manner.

12. Makes suggestions for improving work conditions to the Health Services Administrator.

13. Accepts constructive advice/criticism and learns from it.

14. Upon receiving the necessary training and/or instruction, perform other duties as required or assigned.

The duties and responsibilities outlined herein are for payroll purposes only; employees may be assigned other duties as required.

Minimum Requirements


The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, to hear and to see, to stand, walk, and sit, use hands to finger, handle or feel objects, instruments or controls, to reach with hands and arms, to stoop or crouch, balance and kneel, may be required to lift and/or move objects. Must be able to ambulate throughout the facility for extended periods of time. Specific vision abilities required by this job include close and distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to clearly communicate orally and via written and typed correspondence and notes using various forms, records, charts, and electronic media.


Standard medical setting in a correctional facility, which includes daily interfacing with inmates, correctional staff, and health care personnel. Temperature extremes may be encountered while moving throughout the facility outdoors and indoors in buildings without air conditioning.


The following requirements list the minimum to qualify. An equivalent combination of education and experience may be accepted.

Minimum 2 years secretarial experience. Proficient in the use of computer, copier, and fax machine. Type 60 words per minute. Prior experience with use of electronic medical record system preferred.