Management Assistant (OA)

Department of Defense Louisville, KY
* Duties

Help Duties Summary

About the Position:

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* Serves as training coordinator.

* Coordinates annual/intermittent training surveys and maintains training budget.

* Establishes and maintain data base or spreadsheet records of programs.

* Assists in managing the operating budget.

* Coordinates clerical and administrative reporting requirements.

* Serves as backup timekeeper using an automated reporting system.

* Directs visitors to appropriate staff members.

* Assists branch chief with administrative needs.

* Maintains and coordinates suspense for the office.

Travel Required

Occasional travel - The business travel requirement is 10% or less.

Supervisory status


Promotion Potential


* Job family (Series)

0344 Management And Program Clerical And Assistance

* Requirements

Help Requirements Conditions of Employment

* Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.


Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

* 30 Percent or More Disabled Veterans

* Current Department of Army Civilian Employees

* Current Permanent Department of Defense (DOD) Civilian Employee (non-Army)

* Disabled Veteran w/ a Service-Connected Disability, More than 10%, Less than 30%

* Interagency Career Transition Assistance Plan

* Military Spouses, under Executive Order (E.O.) 13473

* Non-Appropriated Fund Instrumentality (NAFI)

* Non-Department of Defense (DoD) Transfer

* Office of Personnel Management (OPM) Interchange Agreement Eligible

* People with Disabilities, Schedule A

* Postal Service/Peace Corps and Other Unique Authorities

* Priority Placement Program (PPP), Program S (Military Spouse) registrant

* Reinstatement

* Veterans Employment Opportunity Act (VEOA) of 1998

* Veterans Recruitment Appointment (VRA)

In order to qualify, you must meet the specialized experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes coordinating clerical and administrative reporting for the office; preparing reports utilizing a computer terminal and various software programs to electronically retrieve, create, review, format, finalize, print and save documents; assuring outgoing material is in compliance with current directives; reading, reviewing, and/or preparing outgoing correspondence and reports, verifying the accuracy of punctuation, format, enclosures/attachments; utilizing an automated financial system to track financial obligations; procuring goods, supplies, and services for the office; making travel arrangements and providing travel services; and performing timekeeping and related duties. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

You will be evaluated on the basis of your level of competency in the following areas:

* Customer Service

* Interpersonal Skills

* Management Support

* Manages and Organizes Information

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).


This job does not have an education qualification requirement.

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