Fiscal Administrator
City of Louisville, KY
 Louisville, KY



Develops budget proposals consistent with the strategic plan by working with assigned departments, the Mayor's Office and Chief Financial Officer

Implements adopted budgets by administering the fiscal needs, including budget, procurement, payment, accounting and financial reporting, associated with programs and projects in a timely manner

Conducts policy, legislative and financial analysis on programs, projects and benchmarking metrics

Produces the operating and capital budget annually at the enterprise level along with interim reporting requirements

Serves as primary OMB point of contact to assigned departments

Fulfills OMB services described in assigned agency service level agreements

Examples of Duties


Contacts vendors to resolve invoice and billing issues

Creates and modifies tables, spreadsheets and databases

Reviews and evaluates budget requests and budget adjustment revisions and prepares recommendations

Monitors and maintains position control report and examines budget estimates for completeness, accuracy, and conformance with procedures and regulations

Interprets policies concerning revenues, expenses and budget adjustments and assists in compiling budget documents

Plans and coordinates the preparation of regular and special budget reports

Mentors and provides expertise to other OMB staff and to agency counterparts regarding central management perspectives, Mayoral policy and local government processes

Develops department budget material, executive budget documents, and legislative and agency briefing materials

Conducts training programs on the financial system and policies and procedures

Coordinates with director and management of assigned departments to accomplish the core mission of the department through preparation and implementation of the budget, including monitoring and controlling revenues and expenses

Prepares analysis of department activities and operations, including proposed service increases and decreases

Provides technical assistance to assigned departmental management staff on accounting, purchasing, payroll, policies and operations, budget preparation and budget adjustments

Coordinates with grants management division on financial reporting and the applicable department on program activities, goals and funding impacts

Analyzes data, prepares forecasts, and recommends solutions to financial, legislative and policy issues

Prepares and reviews financial schedules and coordinates finance and accounting projects and programs with departments and external agencies

Compiles data, performs research, prepares reports and correspondence, completes special projects, and maintains databases, records, files and web based budget data

Analyzes impact of federal and state changes to specific programs and makes recommendations regarding local options for programs, funding, compliance and mission accomplishment

Ensures the integrity of data from PeopleSoft as it relates to Budget Development Position Control Report

Assists in response to Open Records Requests

Serves as liaison with information technology staff and provides technical assistance and instruction concerning the budget and operating program issues that arise with the financial system

Assists with the preparation and evaluation of budget documents and prepares materials for budget hearings

Communicates with other fiscal administrators concerning changes and revisions that will have a financial impact on departments to ensure consistent implementation

Drafts legislation for grants, budgets, ordinance amendments, and other fiscal or policy changes deemed necessary

Performs related work

Minimum Requirements

Bachelor's degree


Business Administration



Public Administration


Related field


Five years of finance, accounting, budget preparation, budget analysis or financial analysis experience


An equivalent combination of education and experience may be substituted


Must provide one's own source of transportation

Must be able to work mandatory comp time during certain periods of the calendar year


Meets regular and punctual attendance standards and any special needs of the position as determined by management, including mandatory overtime and performing related work

Supplemental Information

NU 13