Administrative Assistant

PPL Corporation Louisville, KY
* Provides clerical and administrative support related to all aspects of the staffing process including the job posting, interview scheduling, pre-employment assessments, on-boarding, and job requisition management.

* Develops a working knowledge of the applicant tracking system (BrassRing) involving accurate and thorough data entry in compliance with departmental standards.

* Works with others on instituting work system improvements, process and procedure improvements that positively impact staffing efficiencies, standardization of work, and data entry consistency.

* Develops working knowledge of HRIS application (PeopleSoft) and ensures accurate data entry.

* Administers EEI pre-employment assessments in accordance with program standards and requirements.

* Develops a working knowledge of the EEI assessment program scoring and data upload processes into the applicant tracking system.

* Ensures pre-employment screening (i.e. drug/alcohol, background, employment reference, and motor vehicle checks) are completed timely and in accordance with established procedures.

* Monitors background screening results and alerts HR Managers or Staffing Specialists of any issues in a timely manner.

* Oversees the new hire on-boarding process to ensure all relevant information is provided to and completed by new hires and completes processing within necessary time frames.

* Delivers a positive "customer experience" in interactions with candidates and internal clients.

* Maintains I-9 compliance of all new hires and completes timely entries into E-Verify.

* Maintains all job requisition, new hire, testing, etc. files in an organized and professional manner.

* Provides support for external recruitment initiatives including, but not limited to, registering for career fairs, job postings, coordinating outreach activities, and tracking outreach activities.

* Completes special projects and other assignments as assigned.

Work Conditions Normal office environment with periodic (2-3x monthly) visits to large meeting rooms located at power plant and operation center locations. Must be able to travel including some limited overnight stays. Physical Effort Primarily sitting with occasional walking and standing associated with pre-employment testing administration