Graduate Admissions Counselor

Loyola Marymount University Los Angeles, CA
Full-time Regular Hours Per Week: 35 Days of Week: M-F Shift Schedule: Specific Work Schedule: Posting Options: Internal and External Position Summary:

Under the direction of the Assistant Director of Admissions, the Admissions Counselor will serve a public relations and informational role with prospective students. This position will manage daily office operations and assist with on-campus visitation programs, campus tours, conveying information about the institution and the admission process to prospective students by means of college fairs, school visits, written communication, e-mail, social media, phone calling, and other recruitment activities.

Position Specific Responsibilities:

* Provide assistance to prospective applicants, current students, faculty and/or staff by responding to questions regarding degree programs and admissions policies and procedures.

* Local and out of area recruitment travel required, including visits to colleges, representing LLS at graduate fairs and career fairs, and hosting or participating in events for prospective students.

* Assist in the admissions process including entering and updating student information, processing all application materials (required test scores, transcripts, etc.), and running daily processes to update the application status of students.

* Communicate regularly with recently submitted and accepted applicants to improve the enrollment yield and keep applicants engaged to ensure continued interest.

* Follow up with accepted students to ensure their admissions files are complete prior to enrollment (i.e. final transcripts, required test scores, etc.).

* Maintain student records, enter data, and generate letters, reports and lists utilizing the applicant and student databases.

* Assist with processing visa documents for the Office for International Students & Scholars.

* Maintain admissions page with current admissions related events, recruitment calendar, and general updates.

* Assist with organizing, scheduling, and coordinating special events related to the Office of Graduate Admissions (new student orientation, open houses, application workshops, etc.); facilitates logistics and arranges for special services and refreshments as needed.

* Assist with general phone inquiries, processing incoming mail and responding to general Graduate Admissions emails.

* Assist with researching and gathering data for departmental reports.

* Ensure consistent enforcement of admissions policies and procedures.

* Monitor inventory and order office supplies as needed.

* Perform other related duties as assigned or requested.

The Law School reserves the right to add or change duties at any time.


Minimum 1-3 years of experience in admission or other area of higher education is preferred.

Exemplary communication and interpersonal skills (both written and oral); poise and professionalism necessary to represent the University independently before a variety of constituencies. Highly developed organizational and leadership skills. Proficiency in standard office software (e.g., Word, Excel, etc.), and familiarity with contemporary social media and other communication tools.

Required Education:

Bachelor's degree required.

License/Certification/Registration Requirements: Physical Demands (if applicable) Special Instructions Exemption Status: Exempt Salary Grade Minimum: * Salary Grade Midpoint: * Posting Date 08/10/2018 Application Deadline Date:

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