Assistant III
University of California
 Los Angeles, CA

Requisition Number: 31606 Job Title: _____ASSISTANT III Working Title: Assistant III Salary: $24.00 - $34.38 hourly Job Type: Career Department Name: 3407-FACILITIES FINANCIAL OPERATIONS Department Website URL: Job Summary Statement: Under the general supervision of the Accounting Manager, provide accounting services for Facilities Management, including processing and auditing of invoices in the Maximo System, submission of invoices to Corporate Accounts Payable for payment, resolution of Hold and Incomplete invoices, sorting of mail, assembly and distribution of Budget Meeting Report binders, ordering and inventory of supplies, and other duties as assigned. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position

14 Records Qualifications Required/Preferred

  • In-depth knowledge of the University Accounting System.

Preferred

  • In-depth knowledge of the Maximo Facilities Management System.

Preferred

  • Working knowledge of basic accounting principles and systems.

Required

  • In-depth knowledge of the Bruin Buy/PAC system.

Preferred

  • Experience with preparing check requests.

Preferred

  • Skill in preparing accurate financial reports.

Required

  • Ability to work as part of a team and make contributions.

Required

  • Ability to communicate with co-workers, suppliers, and customers.

Required

  • Working knowledge of Excel, Word, and other computer desktop applications.

Required

  • Demonstrated experience in organizing and defining tasks, setting priorities, working independently, and following through on assignments on a timely basis.

Required

  • Ability to work with detail accurately.

Required

  • Ability to work flexible hours when required.

Required

  • Demonstrated ability to handle confidential material with discretion.

Required

  • Skill in reading documents in standard English text.

Required Additional Posting Information Bargaining Unit: CX-Clerical & Allied Services Application Deadline: 11-22-2019 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=77879 Special Instructions: Please make sure your name is on all attachments. Contact information: Number of Positions: 1 Special Employment Designations/ Requirements Per UC Policy Conflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check. CANRA:

Is this position designated as a mandatory reporter under CANRA? No Other Special Employment Requirements: Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures.

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