Administrative Assistant

Cumming LLC Los Angeles, CA
Overview

At Cumming Corporation, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest growing Project and Cost Management Consultancies in America. We're ranked in the ENR Top 25 with over 25 offices globally, an extremely diverse project portfolio, and double digit year to year revenue growth, the opportunities to make your mark are endless!

We are currently looking for an Administrative Assistant to be based near our Los Angeles, CA office. This role will be working on site at our client's facility supporting their large, bond funded construction program of educational facilities. In this role, you will assist the Construction and Design departments in all phases of the Project Closeout process. Document control for DSA (Division of State Architect) drawings sheet submissions, Project team as-built drawings, file as-builts, specifications, invoicing, correspondence and closeout warranties, manuals and reports for current and past projects into a suitable search-able file structure.

Responsibilities

* Reports to Closeout Manager

* Coordinate and assist the Closeout Manager on daily work flow issues.

* Work with construction project team to follow up on all financial contract closeouts.

* Operational Closeout –

* Work with Operational Closeout staff to verify as-builts as verified by consultant.

* Assist Operational Closeout staff to verify fixed assets are correctly recorded and submitted to district for SAP.

* Phase I Closeout –

* Assist in verification of receipt of all required documentation from vendors.

* Work with colleges to verify receipt of requirement documentation.

* Generate spreadsheets and reports on completeness of documentation.

* Phase II Closeout –

* Work with construction project team on correct documentation.

* Work with PMO to verify all closeout checklists are received.

* Work with PMO to verify all correct documentation has been received.

* Generate spreadsheets and reports on the completeness of documentation.

* Design Team Coordination

* Work with Design Team Lead on the school districts design file storage location.

* Relocation of the final as-built CAD and BIM files to a collaboration folder.

* Generate spreadsheets and reports on the completeness of the design-related closeout project files.

Qualifications

* Basic understanding of the design and construction process

* Knowledge of word, excel, adobe

* Ability to work in a fast-paced environment

* Previous experience in DSA construction projects preferred

* Understanding of architectural and engineering drawings preferred

Have more questions? Chat with a Recruiter on our careers website! It takes 5 minutes to apply to this job and we will provide feedback within 5 days.

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CUMMING is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified Team Members without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law.