Legislative Administrative Assistant I

State of Arkansas Little Rock, AR
The Administrative Assistant I works under the direct supervision of the Chief Financial Officer. The Administrative Assistant is responsible for monitoring incoming and outgoing inventory and stock activities.

BLR works exclusively for the Arkansas General Assembly, providing various services, including bill drafting and legal analysis, to committees and members of both the House of Representatives and the Senate, regardless of party affiliation. BLR is known for analysis that is authoritative, confidential, objective, and nonpartisan. BLR seeks to ensure that the Arkansas General Assembly has immediate access to high-quality research, analysis, and writing on issues of interest to its members and committees.Typical FunctionsBe available to members of the General Assembly, state agency staff, and Bureau staff to provide answers to issues that may arise. Ensure compliance of purchases of commodities and services with Bureau policies and procedures. Monitor and coordinate office supply inventory activities, including preparing orders for office supplies, maintaining office supply records and tracking all designated supplies and equipment. Oversee receipt and distribution of incoming and outgoing mail, including delivering interoffice mail to designated offices, operating postage meter, and coordinating repair of replacement of postal equipment. Serve as backup to BLR front desk. Review and proof documents. Run any necessary errands.Special Job DimensionsMaintain the ability and knowledge to function as part of an Administrative Services team, including without limitation assisting with the workload of other Administrative Services Division staff when necessary. Perform other related duties as requested by the Chief Fiscal Officer and the Director of the Bureau.

Periodic work outside normal office hours is required, and occasional in-state and out-of-state travel may be required. A background check is required.Knowledge, Abilities, and SkillsKnowledge of the processes and procedures of the Arkansas General Assembly. Knowledge of Bureau policies and procedures. Ability to organize workload and set priorities. Ability to communicate with Bureau staff, state agency staff, members of the General Assembly, and members of the public. Ability to perform data entry functions and data analysis in preparing reports pertaining to Bureau procurement. Knowledge of computers and software application programs. Ability to utilize Excel-Advance Level.Minimum Education and/or ExperienceHigh school diploma or equivalent. Education, experience, and abilities commensurate with assigned duties.Preferred QualificationsCertificates, Licenses, RegistrationsAgency Specific InformationApplicants must submit a State application and resume no later than 4:30 p.m., May 29, 2018.

No phone calls please.