Secretary (office Automation)

Department of Defense Little Rock AFB, AR
* Duties

Help Duties Summary

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The primary purpose of this position is to serve as the principal office assistant performing various clerical and administrative duties in support of the organization, performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work.

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Responsibilities

* Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.

* Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Performs other clerical and administrative work in support of the office/organization.

* Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats.

* Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.

* Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.

* Updates, queries and processes actions through the Personnel Concepts-III (PC-Ill) and/or the Military Personnel Data System (MILPDS). Independently processes personnel actions and performs support functions for assigned areas.

Travel Required

Not required

Supervisory status

No

Promotion Potential

5

* Job family (Series)

0318 Secretary

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* Office Secretaries

* Secretaries, Office

* Requirements

Help Requirements Conditions of Employment

* U.S. Citizenship Required

* Males must be registered for Selective Service, see www.sss.gov.

* A security clearance may be required

* This posn is subject to provisions of the DoD Priority Placement Program

* Disclosure of Political Appointments

* Fully qualified typist is required

Qualifications

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience. Examples of specialized experience includes knowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, such as independently noting and following-up on commitments made at meetings/conferences; advising others on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures.

OR

EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: You must submit a copy of official transcripts

OR

COMBINATION OF EXPERIENCE AND EDUCATION:A combination of education and experience as described above may be used to qualify for this position. NOTE: You must submit a copy of official transcripts.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of extensive rules, procedures, operations, functions, and commitments applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as screening calls and visitors, maintaining supervisor's calendar, preparing, reviewing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements.

2. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.

3. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.

4. Skill in typing; a qualified typist is required.

5. Ability to communicate effectively, both orally and in writing.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.