Election/Recording Specialist

FLSA status: Non-exempt

Hiring Range: $20.00 to $21.63 per hour

Expected work schedule: 20 hours per week

Election Specialist

General Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions:

This is an entry level position whose main responsibility is data entry. Data entry includes but not limited to registering voters, updating voter records, and performing voter record maintenance. Will demonstrate attention to detail, professional attitude, and the ability to maintain confidentiality. Provide information regarding voting and voter registration through phone, email, and online communication. Will process notices, mail, answering the phone, and online communication. Perform other duties in support of department operations.

Responsibilities

• Registers eligible voters in Lake County
• Updates voter registrations and completes monthly list maintenance
• Answers questions and provides assistance regarding voting and voter registration
• Provides election information upon request of County staff and officials, political parties, and the general public
• Provides assistance in other areas of the Clerk and Recorder’s Office as needed
• Knowledge of data entry and ability to accurately meet data entry standards
• Ability to easily adapt to changing work environment
• Ability to become a Colorado Certified Election Official through the Secretary of State’s Office within 2 years
• Ability to learn SCORE and understand additional technology that assists in the election process
• Ability to work extended hours as needed during the election cycle, including weekends and holidays
• Ability to work with other government offices, entities, and political parties
• Ability to work in a deadline driven environment

Qualifications

• Knowledge of the SCORE system is preferred but will train
• Excellent attention to detail
• Ability to confidentiality of information consistent with applicable federal, state, and county rules and regulations
• Proficiency in time and project management in a pressured environment
• High school diploma or GED equivalent
• Two (2) years of office support experience preferred
• Must pass a criminal background check
• Preferred bilingual in English and Spanish.

Recording Specialist

Job Description

• Maintain highest level of confidentiality and integrity.
• Generate professional correspondence.
• Operate computers, utilize and maintain multiple specialized databases related to general duties of the Clerk & Recorder Office.
• Work closely with other corresponding agencies at the City, County, or State level including the Secretary of State’s Office and the Department of Revenue.
• Maintain current knowledge of Colorado Revised Statutes, Rules, Regulations, Policies and Procedures, as they may change over time.
• Ability to effectively interact, collaborate and respond to inquiries or complaints with the skill set to investigate and research by utilizing the appropriate resources provided to find the correct answer and get back to the customer in a timely manner.
• Must possess the ability to establish and maintain cooperative working relationships with co-workers, members of the community, and representatives of other agencies and organizations. Interact professionally and diplomatically while managing difficult or emotional customer situations.
• Be a team player, willing to jump in and help wherever needed. Work effectively to ensure a successful team environment is maintained at all times.
• Be willing to travel for training.
• Participate in training events through telephone calls, online training, Zoom meetings, etc.
• Ensure and verify accuracy of data input and required documentation with signatures on all necessary records, reconcile to reports, checking for accuracy and completion.
• Must be self-motivated and able to find activities to occupy time that will improve skills and job knowledge.
• Perform other work as required in the Office of the County Clerk and Recorder. May include various back up and cross training responsibilities within the Clerk and Recorder Offices. Duties will vary according to job assignment.

Minimum qualifications:

• Required Knowledge, Skills and Abilities: Education: A high school graduate, GED or equivalent.
• Experience: A minimum of two (2) years of increasingly responsible experience as, or in, a position equivalent to Office Technician or equivalent combination of education and experience preferred.

Required Knowledge:

• Ability to learn technical terminology.
• Must possess demonstrated research skills / knowledge.
• Perform easily and work accurately with high levels of detail.
• Ability to thoroughly learn and understand the guidelines, policies, procedures and materials used in the department within a designated time frame, i.e. Colorado Revised Statutes, Rules and Policies and Procedures as adopted by the County and the appropriate State Agencies.
• Strong multi-tasking skills.
• Language Skills: Must have the ability to communicate effectively both verbally and in writing and the skill to organize materials and present information clearly and concisely in verbal and written form. Must understand and follow verbal and written instructions. Must have proficient knowledge of the English language, proper grammar, punctuation and spelling in other oral and written communication and have the ability to write routine reports and correspondences. Must be able to read, comprehend and apply laws, rules, regulations, policies and standard operating procedures required for this position, as well as, basic how-to documents and manuals.
• Supervision: Must be able to prioritize work and simultaneously manage multiple responsibilities including being under pressure of tight deadlines and emotional situations. Must have the skills to solve problems involving concrete and abstract variables in a variety of situations within established guidelines.
• Office Technology/Computer Skills: Must be able to effectively use modern office technology and equipment, including computers, calculators, telephone, and copiers with scanning and faxing capabilities. Must be proficient in word processing, database manipulation, spread sheets, email, and the knowledge to save and retrieve documents from a variety of destinations and sources with a high degree of accuracy. Must be able to learn the software and programs related to the position and the County.

Lake County Benefits - Full-Time Employees

As a reflection of the value we place on the contributions of our employees, the County offers a competitive benefits package for full-time employees. Please review the 2023 Benefits Guide for full details. The Guide provides information on Lake County Government's benefit offerings, including:

• Employer-Sponsored Medical and Dental Insurance Plans
• 100% Employer Paid Vision Plan
• Flexible Spending Account
• Health Reimbursement Account
• Employer-Sponsored Short-Term Disability Insurance
• 100% Employer Paid Long-Term Disability Insurance
• 100% Employer Paid Term Life Insurance
• Supplemental Life Insurance Plans
• 401(a) and 457(b) Employer Matched Retirement Plans
• Paid Vacation, Sick Leave, Personal Days and Holidays
• Employee Assistance Program
• Public Health Emergency Leave
• Discounts on concerts, major sporting events, electronics, travel, cars and more!

Lake County Benefits - Part-Time Employees

Lake County is also proud to offer paid sick time off, Public Health Emergency Leave, and flexible work schedules for our part-time employees.

EOE Statement

Lake County is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, or veteran status. Assistance or accommodation during the application process due to a disability is available upon request.

Notice of Emergency/Disaster Responsibilities

All Lake County Employees may be required to work as a Disaster Service Worker when a local declaration of emergency or disaster is declared by the Board of County Commissioners.

Other Duties

Please note that this job description does not intend to cover or contain a full comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.