Records Clerk
Greenberg Traurig
 Las Vegas, NV

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Records Clerk in our Las Vegas office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The Records clerk is responsible for maintaining client records for both on-site and off-site storage for a multi-national law firm. Candidate must have the ability to work in an organized, efficient manner with strong attention to detail, while working independently with minimal supervision. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:

  • Maintains, updates and creates record and electronic files as necessary
  • Answers questions regarding records and files
  • Generates and prints file identification labels
  • Indexes materials for filing and enters information into Records database
  • Eliminates outdated or unnecessary materials by destroying or transferring them to inactive storage according to the file maintenance guidelines and/or firm’s legal requirements
  • Enters document identification codes into systems in order to determine locations of documents to be retrieved
  • Locates and retrieves information from files in response to requests from authorized users
  • Performs periodic inspections of files in order to ensure correct placement, legibility and proper condition
  • Places files into storage receptacles such as file cabinets, boxes, bins or drawers according to identification information
  • Tracks materials removed from files to ensure that borrowed files are returned
  • Gathers materials to be filed from departments and staff
  • Coordinates pick-up and delivery with off-site storage vendor
  • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

  • High attention to detail, outstanding organizational skills and the ability to manage time effectively
  • Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
  • Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
  • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
  • Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
  • Ability to shift priorities and manage change with a positive outcome
  • Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
  • Candidate must be a self-starter who can work independently with minimal supervision

Qualifications & Prior Experience:

  • Minimum of 2 to 3 years of prior records experience required, preferably in a law firm
  • Candidate must have a working knowledge of records management databases as well as records policies and practices
  • Exceptional computer skills with the ability to learn new software applications quickly
  • Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

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