Financial services Analyst

State of Florida Lake City, FL
Requisition No: 38127

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES ANALYST - 55004781

Position Number: 55004781

Salary: $36,265.71 - $46,932.10

Posting Closing Date: 06/20/2018

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

218 / Financial Services

OPEN COMPETITIVE/PENDING VACANCY

CAREER SERVICE

CONTACT PERSON: Mystery Easter

CONTACT PHONE NUMBER: 386-758-3716

ANTICIPATED BI-WEEKLY HIRING SALARY: $ Target Salary - $45,000.00

For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided. Interested persons should contact the Florida Department of Transportation’s Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.

POSITION DESCRIPTION: Analyzes and monitors vouchers throughout payment process; follows up with correction and timely resubmittal of rejected vouchers from Department of Financial Services (DFS). Analyzes management reports on invoice compliance rates, late or rejected invoices, and interest payments. Prepares detail analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller's Office. Reconciles discrepancies between payments recorded in the Department's records and the Department of Financial Service's records and process required adjustments. Analyzes carry forward encumbrances quarterly. Assists with the planning and processing of fiscal year-end transactions, and other year-end activities, including the analysis of errors noted and corrective actions. Processes canceled checks, budget restorations, and requests for duplicate payments.

Audits and processes complex contract payments. This includes tasks such as: reviewing contract payment requests for accuracy, completeness, and compliance with contract terms and Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles. Reviews reports on contract payment processes. This includes tasks such as: performing periodic review and analysis of operations to ascertain adequacy of internal controls and timely and accurate operational efficiency, compliance with statutes, administrative codes, procedures and policies.

Coordinates with payment auditors to ensure that vendor invoices are processed timely and in compliance with established policies and Florida Statutes. Reviews and interprets procedural questions/issues relating to the payment of invoices with district and central office personnel, and the State Comptroller's Office. Develops internal controls to ensure compliance with audit and inspection reports.

Audits and processes Right of Way court deposits, orders of taking, land payments, and moving expenses. Verifies payments are in accordance with applicable Florida Statutes and rules and regulations of the Department of Transportation. Maintains records of contract/supporting documents and updates payment ledgers for transactions processed on contracts. Reconcile payment ledgers against Florida Accounting Information Resource (FLAIR) system encumbrance balance. Prepares and records adjusting entries as necessary. Resolves contract/invoice issues and/or discrepancies with project managers. Provides assistance/training to project managers and consultants concerning the agency's invoicing procedures and invoice formats. Provides information to project managers with detailed contract payment information as requested using department financial reporting resources. Reconciles contracts for close-out and at completion of reconciliation. Provides a write-up detailing discrepancies and contractual findings.

Assists in the performance of purchase card audits. This includes tasks such as: coordinating the audits, performing audit steps to include report analysis, record any related source data examination and tests an operations evaluation to detect inadequate controls and unusual or significant trends; establishing audit files and preparing work papers in sufficient detail to reveal nature and extent of work performed and to substantiate findings and recommendations; and preparing the audit report drafts and participating in audit report discussions with responsible personnel. Audits and processes purchasing card charges daily in compliance with Purchasing Card Procedure 350-030-010, by verifying and validating approved transactions for payment in the Florida Accounting Information Resource (FLAIR) system and applying credits against the same account code and category. Audit electronic invoices processed in the MyFloridaMarketPlace (MFMP) system and reconcile each exception line prior to approval. Monitor outstanding invoices and notify requestors to ensure compliance with Florida Statute 215.422 and resolve any invoice discrepancy identified by the Department of Financial Services. Audit payment documents including utility invoice transmittals, Right of Way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFloridaMarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting practices. Audit electronic contract invoices and review new contracts, processed in the Contract Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes and Department of Financial Services (DFS) and Department of Transportation (DOT) policies and procedures. Audits invoices for fuel purchases made with the state fuel card in accordance with contract terms.

Creates, designs, coordinates and provides training for district employees. This includes invoice processing, purchasing card processing, travel policies and procedures, cash receipts, timesheet completion and approval as well as any other training in the disbursement/accounting/financial field determined necessary by management or requested by the employees.

KNOWLEDGE, SKILLS AND ABILITIES: Skilled in performing work that requires a high level of attention to detail; Skilled in good customer service; Ability to organize and file materials; Ability to use a personal computer and email; Ability to research unidentifiable invoices/documents; Ability to sort, distribute and maintain fiscal records; Ability to follow oral and written instructions; Ability to establish and maintain working relationships with customers; Ability to work in a team environment with shared tasks; Ability to perform basic arithmetic calculations; Knowledge of accounting principles, practices and procedures; Knowledge of an accounts payable system and payment processing; Ability to work independently and prioritize work assignments to meet deadlines; Ability to communicate effectively orally and in writing; Skilled in auditing; Knowledge of contract terminology and statutory regulations; Skilled in organizing records, handling multiple tasks, and handling interruptions; Ability to analyze and interpret accounting data, applicable rules, regulations, policies and procedures; Ability to deal with internal and external customers in a prompt, professional and courteous manner; Ability to review documents for accuracy and completeness; Ability to work timely and accurately under pressure and handle difficult situations; Skilled in designing and conducting training courses; Ability to plan, organize and coordinate work assignments; Ability to utilize problem solving techniques; Ability to analyze transactions and reconcile accounting records; Ability to record, create and document accounts payable practices into written electronic and professional quality reports and procedures; Ability to create and maintain spreadsheets that track and graph data and produce professional quality reports; Ability to analyze, evaluate and test accounts payable system including making process and system improvement recommendations; Ability to provide on-the-job training on accounts payable auditing, processing and systems.

OTHER JOB RELATED REQUIREMENTS: This position is required to respond before, during and following emergency situations.

MINIMUM QUALIFICATIONS: A bachelor's degree from an accredited college or university and one year of accounting experience. Professional accounting experience can substitute on a year-for-year basis for the required bachelor's degree.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Lake City