Communications Coordinator (219570-891)

Sanford Burnham Prebys Medical Discovery Institute La Jolla, CA
Sanford Burnham Prebys Medical Discovery Institute (SBP) is an independent nonprofit research organization that blends cutting-edge fundamental research with robust drug discovery to address unmet clinical needs in the areas of cancer, neuroscience, immunity, and metabolic disorders. The Institute invests in talent, technology, and partnerships to accelerate the translation of laboratory discoveries that will have the greatest impact on patients. Recognized for its world-class NCI-designated Cancer Center and the Conrad Prebys Center for Chemical Genomics, SBP employs about 1,000 scientists and staff in San Diego (La Jolla), Calif., and Orlando (Lake Nona), Fla. For more information, visit us at The Institute can also be found on Facebook at and on Twitter @SBPdiscovery.

The Communications Coordinator reports to the VP of Communications and works alongside the Associate Director, Communications and Associate Director, Scientific Communications to prepare and distribute Institute news with primary responsibility for tracking and reporting media results. In addition to other projects, the coordinator will also support the VP and Communications team with administrative duties as needed.

Duties and Responsibilities:

* Serves as the initial point of contact for the communications department

* Tracks SBP media activity, shares relevant stories and collects and analyzes department-specific data

* Creates reports for internal and external stakeholders including general press, social media and website analytics

* Composes grammatically correct, well-edited, professional correspondence and other communication documents

* Prepares information kits, and scans and distributes communications materials

* Prepares digital and email communications that include high quality graphics using specific design software

* Prepares slides for digital flat screen displays throughout the Institute

* Translates Institute news into content using approved design templates

* Contributes ideas to promote Institute news internally

* Coordinates and maintains mail list databases for Institute and outreach contacts

* Completes projects independently based on initial direction and design

* Collects information from internal sources and prepares communications to share relevant information with various audiences

* Organizes and coordinates meetings, on-campus and community events, video conferences, guest/VIP tours and Town Hall meetings

* Supports scheduling and coordination of external vendors, such as photographers, videographers, designers, printers and Media monitoring Service

* Compiles and prepares various reports, timelines and presentations

* Support VP of Communications and Communications department with administrative duties including maintaining department and VP calendars, electronic files, tracking departmental budgets, scheduling travel, ordering supplies, preparing expense reports and establishing a filing system for expenses

Required Experience

Education and/or Experience:

* High school diploma and three years of experience in administrative support, or an equivalent combination of education, skills and training from which comparable knowledge, skills and abilities have been attained is required

* Bachelor's degree preferred

Other Requirements and/or Specifications:

* Professional proficiency in Microsoft Office

* Familiarity with communications tools, applications and platforms desired. Examples include Constant Contact, media intelligence software (Cison), Google analytics, Adobe Photoshop and Illustrator

* Work independently as well as in a team environment

* Be responsible, organized, and a problem solver

* Possess strong attention to detail, analytical, time management, organizational, communication, and interpersonal skills

* Professional proficiency in Microsoft Office

* Embody the Institute's core values of Commitment, Collaboration, Communication, Community and Compassion

Sanford Burnham Prebys Medical Discovery Institute is an Equal Opportunity employer – M/F/Veteran/Disability – committed to the hiring, advancement and fair treatment of all individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status as designated by federal, state or local law. For additional information about your rights as an applicant, click HERE.

Sanford Burnham Prebys Medical Discovery Institute will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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