Administrative Support Assistant

Department of Defense Kirtland AFB, NM
* Duties

Help Duties Summary

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The primary purpose of this position is to serve as the primary point of contact to the squadron commander/director for all administrative support programs .

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Responsibilities

* Directly assists the commander/director in the management of all administrative support program functions.

* Serves as the resident subject matter expert for all mandated administrative support programs.

* Serves as the organizational point of contact and liaison with the personnel flight on military and civilianpersonnel issues.

* Assists in planning, administering, and monitoring manpower resource requirements.

* Performs other clerical and administrative work in support of the office/organization.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

7

* Job family (Series)

0303 Miscellaneous Clerk And Assistant

* Requirements

Help Requirements Conditions of Employment

* U.S. Citizenship Required

* Males must be registered for Selective Service, see www.sss.gov.

* Work may occasionally require travel away from the normal duty station on military or commercial aircraft.

* This posn is subject to provisions of the DoD Priority Placement Program

* Disclosure of Political Appointments

* Must obtain and maintain a security clearance.

Qualifications

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systems. Examples of specialized experience includes knowledge of administrative, managerial, protocol and public relations rules in order to perform varied office duties; preparing clearances, coordinating travel arrangements for all visitors, maintaining the calendar while incorporating/coordinating government representative schedule, following security guidelines, drafting and editing

correspondence, locating and assembling information for various reports, maintaining files/records; knowledge of the education program sufficient to coordinate trips ability to administer test, review personal data, and recommend candidates for an education program.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of the organizational and functional responsibilities and operations of an organization.

2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.

3. Knowledge of structure, programs and work methods of organization for personnel/manning issues.

4. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.

5. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the ability to plan, organize work, and meet deadlines.

6. Ability to plan and organize management programs and functions of an organization.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.