Administrative Support Specialist

MbSolutions Inc Kings Bay Base, GA
Position Summary:

Naval Submarine Base in Kings Bay, GA currently has an opening for a Administrative Support to provide services for approximately 500 Navy personnel and educational support services, notary services, and mail services to the Marine Command Security Force Battalion (MCSFBN) administrative office for approximately 1,000 military personnel.

Minimum Education & Experience Required:

* High School Diploma

* Valid Notary Certificate of Appointment for State of Georgia

Duties/Task:

* Support personnel shall maintain a vast array of administrative forms and files.

* The responsibilities and products detailed under this task are all individually subject to audits and inspections conducted within the Strategic Systems Program Inspector General's Inspection.

* Updating/verifying/maintaining administrative reports and data, receiving and forwarding official Naval message traffic for service members, compiling and reporting of various information, drafting appointment letters for review, and processing and tracking command awards for Navy personnel through the Individual Awards Program System.

* Conduct Check-in activities for new MCSFBN personnel (checking-in all new military personnel into the Command, adding member to MCSFBN roles and databases, creating member records, scheduling Personnel Support Detachment (PSD) office appointments, and obtaining and maintaining member evacuation information) and provide support for transfer of MCSFBN personnel (supporting MCSFBN personnel with scheduling transfer date, completing mandatory overseas transfer packet, completing special programs screenings, prepare and process incoming/internal/outgoing transfers, routing transfer packages through MCSFBN leadership for approval, coordinating with PSD transfer sections).

* Prepare and process military separations.

* Process and track all command Awards for Navy Personnel through Individual Awards Program System (IAPS) and provide administrative support for personnel evaluations and fitness reports, including overseeing and maintaining the Command Evaluation program.

* Prepare and process Disciplinary Review Board documentation.

* Review and update BOL overseas screenings and process inbound/outbound service members (updating service member status in electronic databases, processing members through the local personnel support office).

* Prepare and process verification and authorization letters for the accelerated advancement program, review individual qualifications for Good Conduct Medals utilizing NSIPS program and prepare certificates.

* Coordinating/liaising with PSD and service members to correct personnel/pay issues utilizing TOPS to transfer correspondence and process documents to PSD.

* Reviewing records for advancement eligibility for service members (utilizing Navy Advancement Manual, Awards Manual, Evaluation Instruction, and Physical Fitness Assessment instruction).

* Maintain the Advancement Eligibility Program.

* Prepare advancement in rate and change of rating paperwork using the Navy Education and Training Professional Development and Technology Center worksheet (NETPDTC 1430/3) and return to PSD after service member verification/signature is received. Duties include requesting and coordinating advancement exams (including late/make-up exams) with PSD, providing service members with advancement exam schedule information, and monitoring the Navy Enlisted Advancement System website.

* The Contractor shall provide advancement exam results to MCSFBN leadership when available.

* Prepare requisitions for the administrative department, receive/screen and route all general message traffic and provide data entry/maintenance of service member records.

* Prepare various forms and forward to the requestor for review and action and draft official correspondence as requested.

* Maintain historical personnel files and utilize the NSIPS E-Leave program to process service member leave requests and input emergency leave requests. Duties include reviewing and recommending leave corrections as required, updating E-Leave as personnel transfers occur and verifying leave requests for completeness and accuracy. Notary support tasks include providing notary services to MCSFBN personnel as required and maintaining a notary stamp and logbook per State of Georgia notary regulations.

* Mail support tasks include performing daily mail pick-up/delivery to base post office and MCSFBN and SWFLANT facilities, processing incoming/outgoing official mail including sorting/date stamping/addressing/packaging, processing incoming command-attached service member mail and ensuring accountable mail is processed, logged, and stored.

* Provide training and prepare mail cards for service members in accordance with the MCSFBN mail operations instruction, maintain the MCSFBN mail directory and MOL database, and forward/hold service member mail based on transfer orders.

* Prepare and process outgoing transfers

* Prepare and process incoming transfers

* Prepare and process internal battalion transfers

* Prepare and process military separations

* Perform assistant mailroom custodial duties in the absence of the primary mailroom clerk

* Prepare and submit to the supervisor various correspondence

* Provide advice and consultation via email, phone and in person

* Assist in providing oversight and workload distribution for 5 functional areas

* Prepare, review and submit correspondence and award recommendations to the MCSFBN Adjutant

* Oversee and maintain the command evaluation program

* Prepare and process DRB documentation

* Provide customer service replies via email, phone and in person

* Oversee and maintain the Advancement Eligibility Program

* Oversee and maintain the command mailroom

* Oversee and maintain the command E-Leave Program

* Maintain copier lease program

* Provide notary services

Similar jobs you might like