Payroll Administrator

SCE Federal Credit Union Irwindale, CA
Overview

Compiles payroll data to maintain records and for the calculation of payroll. Reviews and records new hires, pay rates and changes affecting new wages such as exemptions, insurance coverage, direct deposits, etc., in computer files. Prepares and creates standard and ad hoc reports. Reviews and ensures accurate computation of pay and interprets company policies and government regulations affecting payroll procedures. Coordinates payroll with an outside service provider.

Responsibilities

Payroll

Performs all in-house payroll procedures, including regular, bonus, and manual payrolls, such as entering automated payroll data accurately, processing timecards, maintaining team member tax deductions and exemptions, and monitoring team member data files and records. Maintains copies of all closed payrolls. Enters payroll data into the computer, makes corrections to time entries, enters deduction information, and final pay adjustments. Tracks for time and attendance issues. Runs payroll and corresponding reports in a timely manner in order to deliver payroll to all offices. Processes incentive/sales/referral bonuses. Submits balancing reports to Accounting after processing each payroll. Ensures that all federal, state and local taxes, social security contributions, contributions to team member benefit programs, and other deductions are withheld from individual paychecks. Uploads new team member data into payroll and timekeeping system. Processes manual checks upon team member termination. Serves as liaison and other departments, units, or locations in the resolution of payroll problems. Recommends changes in methods or procedures to improve the efficiency of the payroll function. Computes wages and records data for use in payroll processing. Accumulates and organizes information to ensure that related payroll accounts are reported to federal, state and local agencies as required. Prepares and creates standard and ad hoc reports and reconciles all payroll related general ledger accounts. Reviews and ensures accurate computation of pay and interprets company policies and government regulations affecting payroll procedures.

Benefits

May prepare census data to present to brokers prior to renewal of benefit packages (i.e. medical, dental, vision, life insurance, etc). Assists team members in enrollment process for eligible participants of 401(k) and Flex 125 Savings plans. Performs new team member onboarding functions. Maintains vendor contact to investigate billing discrepancies and provide information in non-routine situations. Examines, and analyzes the month-end reconciliation of multiple insurance billing sources and reports. Tracks monetary awards benefits distributed to team members through the organizations recognition program. Balances benefit billings to payroll deductions. Maintains various spreadsheets designed to assist in the balancing process. Provides reconciliation information for health insurance, life insurance and other benefit general ledger.

Records

Processes monthly reconciliation of HR and Training Department budget and HR related accounts. Coordinates information and reports in preparation of any payroll related audits. Verifies accuracy of updates to team member records, including address changes, promotions and transfers by reviewing personnel change forms. Ensures proper team member record maintenance and the accuracy of information entered into team member records regarding payroll and benefits.

Compliance

Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Maintains professionalism and confidentiality in all Human Resources issues. Complies with all Credit Union policies and procedures including those related to Bank Secrecy Act regulations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

* Associates degree

* Certified Payroll Professional (CPP) certification preferred

* Two to five years related experience and/or training; or equivalent combination of education and experience

* Must have practical knowledge of the techniques, concepts, and considerations pertinent to effective payroll administration

* Knowledge of state and federal employment laws and regulations

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