Sr Administrative Assistant

Allergan, Inc. Irvine, CA
Allergan plc (NYSE: AGN) is a bold, global pharmaceutical company and a leader in a new industry model - Growth Pharma. Allergan is focused on developing, manufacturing and commercializing branded pharmaceutical, device, biologic, surgical and regenerative medicine products for patients around the world.

Allergan markets a portfolio of leading brands and best-in-class products for the central nervous system, eye care, medical aesthetics and dermatology, gastroenterology, women's health, urology and anti-infective therapeutic categories. With commercial operations in approximately 100 countries, Allergan is committed to working with physicians, healthcare providers and patients to deliver innovative and meaningful treatments that help people around the world live longer, healthier lives every day.

Allergan is a company that will inspire you to aim high with your ambition. Where you can build bridges all over the world. Where you can power ideas that drive change. And where you will act fast and drive results for customers and patients. Power your future & join our bold team.

Position Overview

Administrative support for an Executive Director and 5 Directors in the Eye Care Marketing team. All 6 Directors maintain extremely busy schedules and have frequent Executive level contact, requiring a highly professional administrative assistant.

Main Areas of Responsibilities

* Responsible for updating internal department budget system as well as tracking of invoices for timely payment.

* Arranges complex travel for six team members.

* Conducts routine correspondence, primarily by email, in a concise, grammatically correct and error-free manner.

* Arranges frequent and complex internal and external meetings and teleconferences and sends invites through the Outlook Calendar.

* Uses good judgment in interactions with others. Enjoys working in a fast paced ever changing environment.

* Approaches responsibilities with a positive, team-oriented, proactive attitude and is eager to learn and develop in the position.

* Communicates effectively and appropriately, in both a written and verbal manner, within Allergan and with external companies.

* Prioritizes tasks among four Directors in a highly cross functional work environment.

* Keeps Directors' contacts updated in Outlook.

* Prepares and distributes meeting reports and expense reports

* Maintains filing system for managers and works with others in the department to coordinate the filing system, both for paper and electronic files.

* Adheres to the file retention policy of the company as a whole and the department in particular.

* Provides coverage for other administrative assistants as necessary and works cooperatively with the entire Global Commercial Assessment team.

* Adheres to corporate and department SOPs and policies.

Requirements

* A minimum of (3) years administrative support or related experience; experience in pharmaceuticals or healthcare industry a positive.

* Thorough knowledge of and experience with Microsoft Office applications, including Outlook, Word, Excel, Skype, WebEx and PowerPoint. Experience with expense and attendance reporting systems.

Preferred Skills/Qualification

* Excellent oral and written communication skills; positive, can-do personality traits.

* Proven ability to interact successfully with all levels within a corporate environment; sound judgment and proven team player.

* Ability to provide solutions to problems/issues identified on the job.

* Ability to manage multiple tasks and priorities simultaneously; demonstrated willingness to adapt to a rapidly changing healthcare environment which may call for changing skills.

Education

* High School Diploma or GED required; College Degree a plus.

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