Sponsored Projects Associate Analyst PSJH
Pacific Medical Centers
 Irvine, CA

Providence St. Joseph Health is calling a Sponsored Projects Associate Analyst to our location in Irvine, CA or Portland, OR, or Renton WA.

We are seeking a Sponsored Projects Associate Analyst PSJH who will provide specific and knowledgeable support in the gathering, compiling, analyzing, and reporting of sponsored projects (grants and research) information. The position is the first in a series of sponsored project positions focused on compliance and operational transactions, including financial data. Work includes data entry, specialized review of entries for completeness and accuracy, and assisting others in specialized duties. Associate Analysts are expected to master a process, or an assigned process sub-set, and be able to train others on their scope, as well as identify opportunities for improvement in ongoing work quality (inputs and outputs) and suggest process improvements. Access to sensitive information is expected, and knowledge of compliance and responsible use of sensitive data is an expectation. Clear, concise and friendly communication with stakeholders is expected. Positions in this classification are reserved for the Office of Sponsored Projects use only.

In this position you will have the following responsibilities:

  • Provide Technical Assistance: Serves as Point of Contact to the rest of the organization for basic issues, technical solutions, and Sponsored Project processes they oversee.
  • Coordinate Documentation for Sponsored Projects: May coordinate receipt of awards and contract documentation; and or maintains proposal and funding records in pre-award software platform.
  • Provides Specialized Support for Financial and Accounts Payable Management: May assist with Sponsored Project processes inclusive of (but not limited to) post award administration activities such as preparation of JE's, financial reports, project setup/close activities, and low level monitoring of compliance through quality control procedures.
  • Assists in Reporting: Generate canned (pre-built) reports as requested by leadership.
  • Regulatory Review: May assist in review of federal, state, and other sponsor publications, funding opportunities, and regulatory requirements to ensure compliance with and identify exceptions to sponsor and organizational requirements.
  • Provides Specialized Support for Cash and Revenue Management: May handle cash management for various sponsored projects. Including but not limited to access to various bank accounts & lockboxes, and ensuring payments are accurately reconciled to respective projects.
  • Assists with carrying out standardization efforts for the central management of research grants and finance efforts.
  • Assists with Special Projects: Performs other duties as assigned

Required qualifications for this position include:

  • Bachelor's Degree in Accounting, public administration, finance, healthcare is preferred but specific field of study is not a requirement or 2 years of applicable experience in healthcare, research, finance, accounting, education, or legal fields.
  • 1 year of closely related experience.

Preferred qualifications for this position include:

  • 1 year research/grant/healthcare administration experience.

About the department you will serve.

Providence Shared Services provides a variety of functional and system support services for our Providence family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.

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