Accounts Payable Specialist

Smile Brands Irvine, CA
Job Description:

Smile Brands, a Glassdoor Top 50 Best Place to Work, is seeking an Accounts Payable Specialist to join our team. The chosen candidate will work in a combined EDI and manual environment, performing full-cycle Accounts Payable while supporting dozens of dental offices in various regions.


* Full cycle AP for regional dental offices

* Payment Types: Supplier invoices (non p.o.), check requests, patient refunds, dental lab statements, utilities, and petty cash, using a variety of software

* Mail: Sort and organize mail for assigned responsibilities, received in-house and electronically

* EDI Workflow: Validate payables from data uploads and scanned documents, attaching images in Oracle

* Document Review: Audit invoices for appropriate documentation, gl coding and approval

* Schedule Payments: Prioritize payables according to terms and due dates

* Communication: Correspond with dental offices, field managers, and business support on a daily basis

* Research: Reconcile billing issues and obtain detailed documents

* Analysis: Read and interpret documents thoroughly and accurately, in accordance with company policy and accepted accounting practices

* Balance Ledgers: Insure completed Accounts Payable ledgers by verifying and posting transactions

* Deadlines: Accomplish AP responsibilities, including month-end close, by meeting daily and weekly goals per department schedule

* Policies and Procedures: Understand and comply with stated guidelines and processes

Required Qualifications:


* Minimum 5 years' relevant experience in an automated AP department; knowledge of the dental or medical field is a plus

* High school diploma, college courses in accounting preferred

* Accounts Payable experience in a business support environment with a mid to large company

* Experience with processing disbursements for multiple locations, statewide or national

* Proficient with accounting software such as Oracle, iExpense or Concur, web-based imaging programs; knowledge of EDI processes; intermediate data entry skills, including Excel and Word; 10-key by touch

* Familiar with balance sheet accounts and fixed assets

* Strong problem solving ability; accounting principles knowledge; research, data analysis and multi-tasking skills

* Exposure to various accounts payable systems, policies and procedures, and chart of accounts

* Able to work independently and with a team, with an emphasis on accuracy and timing

* Ability to interact professionally and communicate effectively verbally and in writing

* Disciplined work ethic and able to work in a structured department with strict policies and procedures

* Understand written and verbal instructions without repeated reminders

* Applies good judgment and seeks guidance when necessary

* Willing to work occasional overtime


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