Project Document Control Lead-Houston,TX
Shell
 Houston, TX
  • Develop and implement a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification, correspondence procedure, archiving specification, translation procedure, and other documentation together defining the Document Control framework on the given project.
  • Prepare specifications for documents (requirement, control, delivery) for Internal and external design vendor documents, and Project correspondence.
  • Comply with the Company Records Management for Controlled and not Controlled documents.
  • Execute project archiving and handover to the next project phase / Operations.
  • Manage all paper and electronic document flow within the project, and from/to contractors or vendors. Create and maintain document distribution matrix.
  • Establish and coordinate the use of document “team working areas“ for uncontrolled documents and informal sharing.
  • Establish and maintain the Document Control System and Electronic Document Management System (EDMS).
  • Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project value.
  • Prepare and issue document reports (Monthly Contractor Master Document Register status/progress/ forecast, Weekly Company Document review statistics).
  • Liaise with project teams to establish and oversee Project Document Control reports (status, progress, and forecast) to be run on a weekly / monthly basis as part of standard Project KPI functions.
  • Supervise a team of project document controllers and/or manage document control services rendered by a third-party provider, often split over a number of locations around the World.
  • Must have legal authorization to work in the US on a full-time basis for anyone other than current employer both now and in the future.
  • 4+ years related industry/supervisory
  • Must have previous experience as a Document Controller or equivalent knowledge.
  • Engineering background, able to read drawings and prints is a plus.
  • Knowledge of document control processes and systems on Major Capital Projects, and of the interface management in the major execution of contracts (e.g. FEED, EPC, EPCM)
  • Cross-discipline engineering documents (requirements and use) and discipline approval processes within project teams.
  • Records Management principles and implementation methods.
  • Document control and document management systems as well as in using (at least some of) project reporting software such as Crystal, Business Objects, MS Access, PowerBI, and Excel is essential.
  • Leadership and Interpersonal Skills
  • Experience managing small teams of junior staff personnel.
  • A high degree of skill in written and oral communications.