Coord, Procurement - GI Medical Oncology

University of Texas M.D. Anderson Houston, TX
The Procurement Coordinator plans, organizes and assists with purchasing functions in compliance with mandated requirements for the Department of GI Medical Oncology.

The department of GI Medical Oncology has a mission is to deliver the highest quality patient care by providing the most advanced medical therapies and opportunities to participate in clinical trials, with the goal of improving survival and quality of life. Research scientists are working to find better therapies, as well as more accurate diagnosis and screening procedures to detect GI cancers in their earliest stages.

The salary range is: min-$38,800, mid-$49,500 and max-$60,200.

KEY FUNCTIONS

1. Departmental Purchasing

* Responsible for purchasing for laboratories as well as all regular departmental

purchases through the PeopleSoft system as well as paper requisitions. This process

includes but is not limited to:

* Managing inventory, including auditing, forecasting and planning

* Researching products prior to purchasing

* Reviewing all orders for accuracy and completeness

* Obtaining quotes for supplies, equipment and/or services

* Managing departmental purchasing database (user training for system, adding and

deleting requisitions as necessary, deleting outdated requisitions quarterly, handling any

problems with regard to the database, etc.)

* Analyzing each requisition for cost effectiveness. If an item can be purchased at a

lower price, free delivery or reduced delivery time, the vendor is changed.

* Placing all orders through the Resource One system including routine lab supplies,

capital/controlled equipment, obtaining purchase orders for services and attaching all

justification and/or quotes needed to process each order in Resource One

* Placing custom orders directly with vendors after obtaining purchase orders

* Communicating directly with vendors regarding pricing, backorders, returns and status

of delivery

* Acting as a liaison between the lab personnel and vendors and the lab personnel and

Contract

* Working closely with the assigned Contract Specialist to ensure prompt delivery and

correct pricing

* Keeping lab personnel and others informed of new procurement procedures

* Assisting department personnel with the purchasing process, PeopleSoft inquiries and

account reconciliation questions and/or issues

* Assisting Accounts Payable in researching and closing outdated open purchase orders and resolving past due vendor invoices

* Approving and/or resolving invoice exceptions

* Keeping accurate records on all ordered supplies for each lab

* Obtaining order confirmations directly from vendors, matching confirmations with

requisitions, sorting and distributing all documentation to department personnel

responsible for account reconciliations

* Problem solving on orders placed (tracking orders, wrong items received,

discontinued items, etc.)

* Initiating all returns to vendors for credit

2. Process all office supply orders for the department

* Reviews all orders for accuracy and completeness

* Researches cost efficiency of each order and replaces items as needed according to SOP.

* Directly communicates with vendor regarding pricing, backorders, and status of delivery

* Initiates all returns to vendor for credit

3. Manage Departmental Accounts

* Responsible for managing departmental accounts (i.e. Imperial Linen ,Ozarka Water, Federal Express, Konica-Minolta)

* Reviews all invoices for accuracy and cost efficiency

* Communicates directly with the vendor regarding any issues related to these accounts

* Serves as the departmental administrator for the Institutional UPS account by

providing user training for website, adding and/or deleting of accounts and changing of

source of funds.

EDUCATION

Required: High School Graduate or Equivalent

Preferred: Bachelor's Degree

EXPERIENCE

Required: Six years of general business environment experience. With preferred degree, two years of experience in a general business environment is required.

Preferred: One year of purchasing experience and familiarity with Microsoft Excel and Microsoft Access is a plus.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Similar jobs you might like