Administrative Assistant II-Lab-Full Time

Catholic Health Initiatives Houston, TX
Baylor St. Luke's Medical Center

A quaternary care facility that is home of the Texas Heart® Institute, a world-class cardiovascular research and education institution founded in 1962 by Denton A. Cooley, MD–consistently ranked as one of the nation's best in Cardiovascular Services & Heart Surgery.

The first hospital in Texas and the Southwest designated a Magnet® hospital for Nursing Excellence by the American Nurses Credentialing Center, receiving the award four consecutive times. Baylor St. Luke's is home to three freestanding community emergency centers (Holcombe, Pearland, and San Felipe) offering adult and pediatric care–treating more than 51,000 patients annually. The hospital holds a collaborative partnership with Baylor College of Medicine and affiliations with The University of Texas Medical School at Houston, The University of Texas Medical Branch (Galveston), Houston Baptist University, and Prairie View A&M University.

POSITION SUMMARY

Greets and Directs visitors, vendors, physicians, and staff; Directs incoming calls; and Performs general administrative duties to ensure the efficient operation of the area assigned. May assist other administrative staff with overflow work, including word processing, data entry, photocopying, scanning, etc.

MINIMUM QUALIFICATIONS

Minimum Education:

* High School Diploma/GED

* Basic Microsoft Office product competency, which may be tested through pre-employment assessment

Minimum Experience:

* Three (3) years of experience in an administrative support role

Minimum Knowledge, Skills, and Abilities:

* Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion

* Must be self-motivated, and able to take ownership of projects/assignments

* Must be a team player with excellent follow-up and customer service skills

* Strong interpersonal, verbal, and writing skills

* Interpersonal skills in dealing with guests and team members

POSITION RESPONSIBILITIES

1. Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor

2. Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail, ordering office supplies, and maintaining filing system(s), tracking invoices, and requesting checks for payments to vendors

3. Manages Outlook calendar, including prioritizing calendar demands

4. Creates, edits, and formats letters, reports, spreadsheets and PowerPoint presentations

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