Administrative Assistant

JBT Corporation Honolulu, HI
Overview

JBT Airport Services is an industry leading, dedicated provider of Maintenance Services to Airlines and Airports throughout North America. Our maintenance services cover the full range of service from 24 hour, 7 day per week on-site service and emergency call out, to periodic maintenance of equipment based on technical visits quarterly, semi-annually, and/or annually with supplementary emergency support and call out as needed.

This position is located at the Daniel K Inouye Int'l Airport, Honolulu HNL.

OUR BENEFITS

As a member of the JBT team you'll enjoy frequent company-sponsored events, as well as a competitive benefits package that includes medical, dental, and vision coverage + 401K.

Responsibilities

SCOPE OF RESPONSIBILITY:

* Assist day-to-day business operations in the office as directed by Site Manager and Office Manager.

* Serve as first contact and liasison for customer and vendor inquiries (email/phone)

* Match invoices with receipts (3-way matching) to process for payment.

* Track on spreadsheets and time keeping system to provide necessary payroll information to headquarters.

* Track and provide spreadsheet reports for spending and billing as directed by Site Manager.

* Assist office manager in preparation of monthly customer invoicing.

* Track, maintain and manage developments of computerized maintenance management system as well as develop reports based CMMS

* Serve as liaion between Customs, Airport Authority and other agencies to facilitate working in restricted areas of an airport.

* Comply with company safety program and trainings.

* Perform other business related duties as assigned or needed.

PHYSICAL DEMANDS:

While performing the duties of Administrative Assistant, the employee is regularly required to sit; stand; walk; use hands and fingers to handle or feel; reach with hands and arms. Work in a fast paced environment. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close proximity vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Good hand/eye coordination is required.

WORK ENVIRONMENT:

The work environment is similar to airport operation with vehicular traffic. The employee regularly works near moving mechanical parts. The employee is occasionally exposed to outside weather conditions, fumes or airborne particles, toxic or caustic chemicals, cold, and vibration. The noise level in the work environment is usually loud.

Qualifications

POSITION REQUIREMENTS:

* Minimum: High School diploma or GED equivalent. Associate Degree in Business preferred.

* Valid Driver's License

* 3-5 years' experience in an office atmosphere with an emphasis in A/R, A/P, Payroll, Human Resources as well as other book keeping duties

* Excellent computer skills with proficiency in Microsoft Word. Strong Microsoft Excel (workbook entry, creation, formulas)

* Excellent planning and organizational skills

* Excellent communication and interpersonal skills

* Experience in customer service a plus

* Ability to be badged to work in secure areas of an airport

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of JBT Corporation to provide equal opportunity for qualified persons and not to discriminate against any applicant for employment because of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, citizenship, or any other characteristic protected by federal, state or local law at the JBT Corporation location to which this application is submitted. In addition, as a Federal Government contractor, JBT Corporation is an affirmative action employer. If you require accommodation during the application process, please contact the local Human Resources department. EOE-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you have a disability or impairment that prevents you from completing the online application, please seek the assistance of your local employment services agency. JBT maintains active relationships with local employment services agencies, and they have pledged their support in assisting any applicant needing help in applying. To find information on agencies throughout the United States, please go to www.careeronestop.org

You may also call Megan Meagrow at 844-286-4524 if your disability or impairment prevents you from applying online. NOTE: Do not use this number unless you need assistance because of a disability or impairment. The personnel attending this phone line will not be able to give you a status update regarding your application and will not be the individuals making a decision regarding your employment.

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