University Job Title
Assistant Administrator 4
None - Not included in the union (Yale Union Group)
Administration & Operations
Compensation Grade Profile
Supervisor; Senior Associate (23)
Medical School Campus
2 Church Street South Doctor's Building
New Haven, CT 06519
Standard (M-F equal number of hours per day)
Searchable Job Family
Research Res Support
Total # of hours to be worked:
Reporting to the Associate Director, Clinical Trial Resources and with wide latitude for administrative discretion and judgment, assist Department Accountants who are responsible for the daily financial management of research portfolios, including all pre and post-award responsibilities. Create and monitor reporting systems/tools to accurately reflect the Department's financial position, primarily in sponsored research. Participate and collaborate in ad hoc projects of a financial nature as directed by Management. Manage all functions to ensure compliance with all external and internal policies/procedures while managing and reviewing Department clinical trial portfolio.
1. Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6. Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9. Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned.
Required Education and Experience
Bachelor’s Degree in related field and four years of experience or an equivalent combination of education and related experience.
Required Skill/Ability 1:
Knowledge of sponsored research regulations and processes.
Required Skill/Ability 2:
Intermediate-Expert level Microsoft Word, Excel, Access and proposal development.
Required Skill/Ability 3:
Ability to create reports and pivot tables.
Required Skill/Ability 4:
Ability to problem-solve independently and accurately communicate to faculty and leadership.
Required Skill/Ability 5:
Attention to detail, and excellent communication skills.
Preferred Education, Experience and Skills:
OnCore working experience highly preferred, preferred knowledge of the financial console.
Weekend Hours Required?
Evening Hours Required?
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.
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