Facilities Management Assistant

 Hamilton, MT

Cape Fox Facilities Services is seeking a Facilities Management Assistant to join our team in Hamilton, MTin support of the NIH.


  • Perform data handling and data inventory of high-tech laboratory equipment (e.g., rheometer, FACS); manage lab and office equipment registration in the property management portal.
  • Perform inventory of supplies, equipment and services; initiate orders for office/laboratory supplies, parts and services.
  • Work with staff on the use of Radio Frequency Identification (RFID) labeler and the inventory system, FreezerPro.
  • Work with staff to coordinate and assemble data to respond to inquiries from laboratory staff through the use of software applications.
  • Prepare domestic, foreign and sponsored travel packages.
  • Place work orders for lab staff as requested for lab maintenance and repairs using online service request program.
  • Prepare and maintain tracking spreadsheet for laboratory staff computers; monitor and communicate with SOM the need for replacements and upgrades.
  • Work with laboratory staff to ship domestic and international packages; prepare electronic labels and required paperwork; keep current on required training pertaining to shipping.
  • Prepare Professional Service Contracts and Fee for Service Contracts which are often related to travel for seminar speakers and other visitors.
  • Organize meetings and conferences; manage calendars for staff.
  • Work with and meet with Administrative staff members to keep up-to-date on policies and procedures regarding personnel issues and travel.
  • Prepare documents for laboratory; review the material for grammar, punctuation, and other errors.
  • Prepare personnel packages and documents for fellows with research training awards, contract hires, special volunteers.
  • Review outgoing correspondence and other documents for procedural and grammatical accuracy, proper format, and conformance with established policy.
  • Prepare a variety of reports and science-related documents.
  • Establish and maintain a variety of automated and manual subject matter files and records.