Construction Project Administrative Assistant

A local construction company is seeking a highly organized and detail-oriented individual to join their team as a Construction Project Administrative Assistant.

• Provide administrative support to project managers and other staff.
• Answers all incoming calls and visitors to the office.
• Back up support for the purchase order or job order numbers
• Manages the word processing presentation of correspondence, i.e., proposals, letters, base bids, change orders, job lists
• File management manually and computerized.
• Files AR and equipment cost invoices.
• Manages certificates of insurance for workman’s compensation and general liability when vendors insurance expires or for new vendors.
• Manages outgoing mail and the postage meter.
• Compiles operations and maintenance manuals at the end of projects.
• Files closed out projects ensuring documentation completeness.
• Scanning and linking AP invoices into document management program.
• Preparation of notebooks for new projects.