Construction Project Administrative Assistant

Nease Personnel
 Greenville, NC

A local construction company is seeking a highly organized and detail-oriented individual to join their team as a Construction Project Administrative Assistant.

  • Provide administrative support to project managers and other staff.
  • Answers all incoming calls and visitors to the office.
  • Back up support for the purchase order or job order numbers
  • Manages the word processing presentation of correspondence, i.e., proposals, letters, base bids, change orders, job lists
  • File management manually and computerized.
  • Files AR and equipment cost invoices.
  • Manages certificates of insurance for workman’s compensation and general liability when vendors insurance expires or for new vendors.
  • Manages outgoing mail and the postage meter.
  • Compiles operations and maintenance manuals at the end of projects.
  • Files closed out projects ensuring documentation completeness.
  • Scanning and linking AP invoices into document management program.
  • Preparation of notebooks for new projects.