startwire
Sign In
Travel Scheduling Coordinator
Dutch Bros. Coffee
 Grants Pass, OR

This role is responsible for scheduling company travel.

Ensure thorough communication within department, and across the company, regarding schedules for travel:

  • Email, text and communicate schedules for travel
  • Provide a link between HQ and Pilots so that flight crews can have times of rest, and offload scheduling/communication tasks.
  • “Close“ communication loops between different departments within Dutch Bros.

Coordinate and organize travel while tracking and monitoring related expenses:

  • Input data into systems to prioritize and sort travel needs for Dutch Bros.
  • Answer calls/texts and convert requests to DBX department calendar
  • Ask questions to gather all required information
  • Effectively communicate schedules and limitations to different departments.
  • Learn about maintenance, weather and physical limitations and communicate those limits when needed.
  • Track, record, document and error check travel related expenses.
  • Make travel reservations as needed (hotel, ground transportation, commercial flights)
  • Monitor and compile multiple sources of data input and form summary emails for travelers and internal use.

Maintain confidentiality as indicated and consistently follow timelines:

  • Use discretion when dealing with personal details, sensitive company needs.
  • Consistently follow timelines

Qualifications Required:

  • Experience scheduling corporate travel

Competencies Required:

  • Must have good communication skills and ability to interact with people in a positive manner.
  • Must have good organization skills.
  • Familiarity with Google Docs, Google Spreadsheets, Google Calendar, Google Voice, Basic HTML based programs. Travel based web experience a plus.
  • Ability to learn and develop new programs as needed.
  • Must be flexible, self motivated, willing to take direction, and willing to offer suggestions for improvement
  • Willing to check in and update supervisors on a regular basis
  • Must be willing to dig for details

Position Schedule:

Week Days: Monday through Thursday

Hours: 12 p.m. - 7 p..m

This role is open to both internal and external applicants and will close on Tuesday, December 17th at 5 p.m. PST