Travel Scheduling Coordinator
Dutch Bros. Coffee
 Grants Pass, OR

This role is responsible for scheduling company travel.

Ensure thorough communication within department, and across the company, regarding schedules for travel:

  • Email, text and communicate schedules for travel
  • Provide a link between HQ and Pilots so that flight crews can have times of rest, and offload scheduling/communication tasks.
  • “Close“ communication loops between different departments within Dutch Bros.

Coordinate and organize travel while tracking and monitoring related expenses:

  • Input data into systems to prioritize and sort travel needs for Dutch Bros.
  • Answer calls/texts and convert requests to DBX department calendar
  • Ask questions to gather all required information
  • Effectively communicate schedules and limitations to different departments.
  • Learn about maintenance, weather and physical limitations and communicate those limits when needed.
  • Track, record, document and error check travel related expenses.
  • Make travel reservations as needed (hotel, ground transportation, commercial flights)
  • Monitor and compile multiple sources of data input and form summary emails for travelers and internal use.

Maintain confidentiality as indicated and consistently follow timelines:

  • Use discretion when dealing with personal details, sensitive company needs.
  • Consistently follow timelines

Qualifications Required:

  • Experience scheduling corporate travel

Competencies Required:

  • Must have good communication skills and ability to interact with people in a positive manner.
  • Must have good organization skills.
  • Familiarity with Google Docs, Google Spreadsheets, Google Calendar, Google Voice, Basic HTML based programs. Travel based web experience a plus.
  • Ability to learn and develop new programs as needed.
  • Must be flexible, self motivated, willing to take direction, and willing to offer suggestions for improvement
  • Willing to check in and update supervisors on a regular basis
  • Must be willing to dig for details

Position Schedule:

Week Days: Monday through Thursday

Hours: 12 p.m. - 7 p..m

This role is open to both internal and external applicants and will close on Tuesday, December 17th at 5 p.m. PST