Accounts Payable Coordinator
Winebow
 Glen Allen, VA

Requisition Number: ACCOU03100

JOB SUMMARY

The Accounts Payable Coordinator is responsible for processing the financial obligations of the Company in an efficient and timely manner. The ideal candidate will be detail oriented and well organized, possess excellent communication skills, both written and verbal, and be capable of operating efficiently in a paperless environment.

ESSENTIAL FUNCTIONS

  • Review all invoices received for appropriate documentation, coding and approval.
  • Process vendor invoices and check requests into the company’s financial processing systems.
  • Match invoices to appropriate purchase orders, if applicable, resolve discrepancies and request adjustments and credit memos as necessary
  • Ensure invoices are paid within the vendor payment terms
  • Maintain accounts payable vendor files in accordance with company policy and accepted accounting practices
  • Ensure vendors are properly updated and accurately maintained
  • Collect and maintain vendor W-9 forms
  • Maintain 1099 vendors and prepare yearly forms and reporting; adhere to IRS regulations
  • Handle vendor calls and e-mails, provide timely responses to inquiries and maintain a positive relationship with all vendors
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Complete credit applications and obtain approvals
  • Prepare analysis of accounts, as required
  • Assist with special projects, as necessary, and complete other duties as assigned

OTHER FUNCTIONS

  1. Follows all safety policies and procedures; communicates hazards and/or suggests improvements to Accounts Payable Supervisor
  2. Performs additional duties as assigned

Working Conditions: Normal office environment

Equipment/Machinery Used: Telephone, copier, computer, fax machine, calculator

Physical Requirements: Sitting, standing, bending, manual dexterity, reaching, visual acuity, lifting up to 10lbs

MINIMUM REQUIREMENTS

  • Ability to work in a paperless environment using online platforms for invoice processing, job training, and team communication
  • Associates degree in Business, Finance, or Accounting preferred
  • 2-3 years Accounts Payable processing experience preferred
  • Proficient with Microsoft Office applications, Microsoft Navision experience preferred
  • Able to meet deadlines and commitments
  • Works well both independently, and in a team environment, with minimal direct supervision or direction
  • Must be effective, efficient, and able to make fact based decisions
  • Able to prioritize tasks and manage multiple projects
  • Strong attention to detail and accuracy
  • Flexible in nature and able to change as the needs of the business change
  • Strong communication and customer service skills

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