Academic Affairs Specialist, (PSS4) Full Time Temporary

Rowan University Glassboro, NJ
Position Summary:

Under the direction of the Provost, the Professional Services Specialist 4 assists Administrative/Financial Assistant, Academic Affairs with the hiring and administration of Adjuncts, exercises independent judgment and maintains the confidentiality of sensitive materials.

Functional Areas of Responsibility:

* Coordination of Work Processes

* Staff liaison with Offices of Budget, Human Resources, Payroll and Information Technology

* Manage the process of hiring adjuncts for Fall/Spring/Summer

* Work with colleges to hire adjuncts through the PageUp system

* Work with the colleges to initiate the electronic adjunct assignments in Banner Self Service, comparing to Section Tally to insure accuracy

* Utilize FLAC to generate adjunct assignments for Fall & Spring semesters

* Summarize Summer Teaching Contracts in Excel for upload into Banner

* Troubleshoot and access Banner HR and faculty workload to facilitate the FLAC process

* Review and correct (if necessary) all adjunct contracts not processed in FLAC

* Troubleshoot faculty questions regarding pay

* Create pay schedules each semester for adjunct pay

* Manually enter adjunct and overload assignments in the payroll system through Banner HR.

* Create reports gathering information from different sources

* Create the Adjunct report each Fall & Spring semester and provide to the State AFT office twice each semester

* Create the Adjunct Replacement report for Fall & Spring semesters

* Work with Rowan Global to create the In-Load Adjunct Replacement for Fall & Spring Semesters

* Provide coordination for a variety of complex projects and assignments and confidential high level administrative and research related support.

* Coordinate communication among the divisions, faculty members, college staff, student and community groups. Respond to questions requiring judgment, knowledge and interpretation of policies.

* Work with administrative staff within each college to facilitate accurate reporting of adjunct hiring

* Provide coordination for a variety of complex projects and assignments and confidential high level administrative and research related support.

* Other duties as assigned.

Required Qualifications:

Education and Experience:

* Bachelor Degree plus one (1) year of professional experience in human resources

* Proficiency in Banner, specifically finance and HR required

* Proficiency in PageUp

* Ability to define problems, collect and analyze data, establish facts, and draw valid conclusions

* Proficiency in Microsoft Office applications required

Salary: AFT Range 18

Advertised: Jun 12 2018 Eastern Daylight Time

Applications close: Jun 25 2018 11:55 PM Eastern Daylight Time

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