Communications Site Coordinator
Department of State Police
 Framingham, MA

Leasing Liaison

Serve as the Departmental representative for lease agreements as both landlord and tenant:

  • Negotiate terms of all leasing agreements with internal and external stakeholders and draft/prepare lease documents
  • Ensure lease agreements comply with all applicable local, state, federal, and tribal laws and regulations
  • Actively monitor all existing telecommunication site agreements
  • Track all contractual agreements to ensure no lapse in coverage
  • Track all state-owned properties where Departmental assets for telecommunication are secured
  • Monitor commercial market conditions and market values to properly gauge lease agreement rates (both landlord and tenant)
  • Monitor commercial market endeavors that may negatively impact Departmental interests through merger, consolidation, acquisition, or any other arrangement

Landlord/Tenant Liaison

Serve as the Departmental representative for communications site activity requiring landlord/tenant participation:

  • Monitor the overall status and functionality of all aspects of a communications site
  • Ensure the Commonwealth and/or Department comply with all applicable local, state, federal, and tribal laws/regulations/zoning/permitting
  • Ensure FAA compliance with all tower rules and regulations
  • Ensure Department needs are not encroached, impinged or negatively impacted by either landlord or other tenant activity
  • Receive and respond to complaints from landlords, other tenants, public employees or private citizens regarding Department presence, activity or responsibilities
  • Ensure landlord obligations are met for all contractual tenants
  • Initiate contact, track progress of, and follow-up as necessary, with appropriate parties for site security/maintenance/construction and equipment removal/addition/repair, or other site activity, including site visits to ensure work is completed as authorized
  • Ensure and exercise enforcement of any Statement of Work agreements, or best industry standards and practices for any site work completed by landlords, tenants, or third-party vendors
  • Manage, when appropriate, external vendors and resources including general contractors, site development firms, RAN Vendors, tower crews, and deployment vendors, including requiring certificates of insurance for tower work
  • Ensure site work is in compliance with all Environmental Planning and Historic Preservation (EHP), National Historic Preservation Act (NHPA), State Historic Preservation Office (SHPO), and National Environment Policy Act (NEPA) requirements
  • Attend and/or speak on behalf of the Department at local/state/federal meetings in support of site construction/work/removal/decommissioning
  • Monitor and verify adherence to lease agreements
  • Develop long-term, mutually beneficial relationships with landlords, tenants, grantees, vendors, and utility partners
  • Maintain current contact information for all landlords, tenants, grantees, vendors, and utility partners
  • Maintain positive public relations

Administration Liaison

Serve as the administrative communications site coordinator for the Communications Section in the Division of Administrative Services:

  • Prepare and submit an annual budget showing all active agreements and identify any expiring agreements needing renewal
  • Ensure the Fiscal Section receives all outstanding invoices, statements, or payment demands in a timely fashion
  • Coordinate with the Fiscal Section to ensure active agreements are paid in a timely fashion
  • Submit lease recommendations and modifications to the Communications Section
  • Draft lease contract documents for submission through the Communications Section to the Legal Section
  • Liaise with the Division of Capital Asset Management and Maintenance (DCAMM), the Executive Office of Public Safety and Security (EOPSS), the Executive Office of Technology Services and Security (EOTSS), the Department of Conservation and Recreation (DCR), the Massachusetts Department of Transportation, (MassDOT), and other state agencies where appropriate to ensure lease engagements are in the best interest of the Commonwealth, and/or where use of Commonwealth assets are sought by the Department or an outside tenant
  • Prepare related Statement of Work for possible public bid to build, acquire, lease, or renovate telecommunication towers where appropriate
  • Maintain complete electronic and paper files on all site agreements and related documents for each communications site in accordance with Department policy and the Massachusetts Statewide Records Retention Schedule
  • Track information for projects; report and communicate status and forecasted timelines for site work
  • Analyze, interpret, prepare and present reports and make recommendations concerning bids, specifications, proposals, contracts, studies, plans, schematics and other technical and business process documents in order to assess or fulfill communications site needs of the Department
  • Execute agreements and projects that adhere to Department strategic plans

Preferred Skills at Time of Hire

  • Ability to negotiate terms and conditions of real estate lease agreements
  • Ability to assess existing conditions and needs for upgrade, available resources for site improvements, market options and trends, technical coverage area needs, state/local agency coordination efforts, and knowledge of Departmental needs by location
  • Technical knowledge in the field of telecommunication/tower management
  • Ability to demonstrate a working knowledge of Land Mobile Radio (LMR) operability and interoperability, LMR and cellular emerging technologies, LMR terminology and methodology
  • Ability to comprehend, interpret, and leverage the intricate balance of Commonwealth/Departmental needs versus market opportunities
  • Ability to work independently

License And/Or Certification Requirements

  • Possession of a valid MA Class D Motor Vehicle Operator’s license is required to perform the duties of this position. Frequent statewide travel to various communications sites is required.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time technical or professional experience in urban or regional planning, environmental planning, transportation planning or land use planning, and (B) of which at least two years must have been in a professional capacity or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in urban or regional planning, environmental planning, urban studies, architecture, landscape architecture, civil, environmental, or transportation engineering or environmental sciences may be substituted for two years of the required (A) experience.*

II. A Graduate degree with a major in urban or regional planning, environmental planning, urban studies, architecture, landscape architecture, civil, environmental, or transportation engineering or environmental studies may be substituted for three years of the required (A)experience and one year of the required (B) experience.

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of three years of the required experience. Substitutions will only be permitted for a maximum of one year of the required (B) experience.

SPECIAL REQUIREMENTS: Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator's License.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

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