Shop Clerk - 55007438
Florida Department of Transportation
 Fort Lauderdale, FL

Requisition No: 211481

Agency: Department of Transportation

Working Title: SHOP CLERK - 55007438

Position Number: 55007438

Salary: $26,785.42 - $34,663.49

Posting Closing Date: 08/14/2020



491 / Fort Lauderdale Maintenance



CONTACT PERSON: Brigett Williams



The State of Florida offers an excellent benefits package including paid holidays, vacation and sick leave, several low-premium healthcare options, tuition waivers, and training opportunities for professional growth and development. Calculate the estimated annual value of working for the State of Florida here.

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided. Interested persons should contact the Florida Department of Transportation's Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.

POSITION DESCRIPTION: Enters and maintains records of work orders in Florida Electronic Equipment Tracking (FLEET) System using the correct coding and description for each repair. Communicates and coordinates with the auto shop personnel to ensure accuracy of work order data. Ensures all work orders are opened and closed in a timely manner. Tracks vehicle downtime and ensures work order system reflects actual vehicle status.

Works closely with Florida Department of Transportation (FDOT) Shop Personnel and assists in performing quality control activities. Assists in developing and implementing ways of improving the overall performance of the auto shop and customer satisfaction. Assists in monitoring and inspecting administrative requirements of the auto shop. Actively participates in meetings held with auto shop personnel and management as necessary.

Prepares and updates preventative maintenance schedules for vehicles and equipment based on the FLEET System. Contacts and informs operators and supervisors of preventative maintenance schedules.

Communicates and coordinates on a daily basis with the Maintenance Management System (MMS) section and crew supervisors to ensure that all “down“ equipment reported in MMS has an appropriate shop work order.

Maintain motor vehicle logs. Ensure that appropriate record keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis. Notify and obtain vehicle use information for all vehicles within the cost center on a monthly basis. Record operator of vehicle and file any signed gas receipts for each vehicle in the log. Update log sheets for each vehicle into keymaster on a monthly basis.

Ensures on-site fuel pumps are operating at all times. Coordinates the repair of fuel pumps, monitors fuel supply levels and maintains daily records of all gas/diesel readings in the Fuel Inventory Program. Changes the fuel pump receipt tape paper rolls as needed.

Tracks and disburses vehicles from the equipment pool to employees. Signs for/receives new equipment when delivered in the absence of the FDOT Management.

Provide support in the annual inventory process by locating and scanning assigned property and equipment.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of office procedures and practices; Knowledge of budget management and/or procurement of goods and services; Knowledge of records and files management; Skilled in reading, understanding and applying applicable rules, regulations, policies and procedures; Skilled in using correct spelling, grammar and punctuation; Skilled in planning, organizing and coordinating work assignments; Skilled in listening to and understanding the needs of both internal and external customers; Skilled in independent planning, coordinating, completing and tracking the status of assignments; Skilled in following oral and written instructions; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with others; Ability to collect information/data and review for accuracy and completeness; Ability to use office equipment, Microsoft software applications, and databases.

OTHER JOB RELATED REQUIREMENTS: Responsible for adhering to the provisions and requirements of Section 215.422,F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures. The incumbent of this position is required to work around Department of Corrections inmates. Utilizes business plans as an integral part of daily work activities in support of the Department's/Unit Plans to accomplish the mission of the Department. On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends. Overnight travel may be required for statewide meetings, training, conferences, or seminars.

MINIMUM QUALIFICATIONS: High School Diploma or Certificate of High School Equivalency.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Fort Lauderdale

Nearest Secondary Market: Miami