Engineering services Coordinator - 55013060
State of Florida
 Fort Lauderdale, FL

Requisition No: 235202

Agency: Department of Transportation

Working Title: ENGINEERING SERVICES COORDINATOR - 55013060

Position Number: 55013060

Salary: $43,124.17 - $55,807.75

Posting Closing Date: 09/22/2020

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

404 / PROGRAM MANAGEMENT OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Sabrina Aubery

CONTACT PHONE NUMBER: 954-777-4585

CONTACT EMAIL ADDRESS: sabrina.aubery@dot.state.fl.us

The State of Florida offers an excellent benefits package including paid holidays, vacation and sick leave, several low-premium healthcare options, tuition waivers, and training opportunities for professional growth and development. Calculate the estimated annual value of working for the State of Florida here.

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided. Interested persons should contact the Florida Department of Transportation's Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.

POSITION DESCRIPTION: Plans, analyzes, coordinates and/or evaluates contract administration tasks providing engineering services support to various offices. Serves as the primary engineering services support coordinating meetings and overseeing all training associated with engineering services support. Coordinates business plan activities for engineering services support. Analyzes all aspects of consultant contracts as outlined in signed Service Level Agreements (SLAs). Such duties include, but are not limited to, issuing Notice To Proceed (NTP) and Basic Service Work Orders, obtaining amendments and supplements, securing fee proposals and issuing Letters of Authority to consultants; ensuring accuracy of Contract Invoice Transmittal (CIT) packages and Consultant Invoice Tracking System (CITS) submittals; tracking consultant grading for timeliness; ensuring adequate and timely funding for all work performed under the contracts; input agreements and amendments into Florida Accountability Contract Tracking System (FACTS).

Conducts the consultant selection process as outlined in signed SLA. Such duties include scheduling, supporting and coordinating the efforts of the Technical Review Committee, preparing memoranda, and ensuring the consistency of contract items.

Serves as the Project Manager for appropriate district-wide contracts, with duties restricted to administrative engineering services support of professional/technical employees utilizing the consultant. Duties include, but are not limited to: encumbrance of funds, ensuring correct pay status, and consultant grading (with input of professional/technical project managers). Has vendor invoice/warrant processing responsibility.

Assists project managers in preparing justifications of outstanding encumbrances that are five years or older, and justifications of encumbrances that have had no activity for over two years.

Develop and implement recommendations to management regarding process changes to enhance the coordination, efficiency and effectiveness of the total contracting function from the perspective of both individual projects and district-wide/general consultant contracts.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge and application of laws, precedents, governmental regulations and agency rules pertaining to contract acquisition and contracts administration; Knowledge of how to find information and identifying that which is essential; Knowledge of principles and processes involved in business and organizational planning, coordination and execution; Knowledge of statewide applications used to obtain information regarding contracts and funds; Ability to make changes that may be required to achieve a goal; Ability to structure or classify multiple pieces of information. Using logic and analysis to identify the strengths and weaknesses of different approaches; Ability to solve problems and make decisions; Ability to communicate effectively with others in writing as well as verbally, as indicated by the needs of the audience; Ability to operate a personal computer, ie, word processing, spreadsheets, mainframe programs, etc.; Ability to manage multiple priorities in order to achieve planned goals; Ability to establish and maintain effective working relationships; Ability to take initiative; Ability to interpret and apply engineering regulations

MINIMUM QUALIFICATIONS: A Bachelor's degree from an accredited college or university and two years of relevant employment experience. Post-graduate education from an accredited college or university may be substituted for employment experience on a year-per-year basis. Relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the required college education.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

A Competitive Area Differential (CAD) additive in the amount of $1,976.00 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Fort Lauderdale

Nearest Secondary Market: Miami