Student Information Assistant (OA)

Department of Defense Fort Knox, KY
* Duties

Help Duties Summary

Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members? If so, then we are looking for you!

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School Information Assistant, GS-0303-05

* Performs a variety of school administrative support functions, such as student registration, student attendance, academic records maintenance, tuition status, and other related processes. Enter, retrieve and manipulate data in the student information management system.

* Responsible for new student registration. Assembles and distributes to families student registration packets. Provides assistance to students and parents in completing the packet. Receives and reviews completed packets to assure all forms and data are complete; verifies enrollment eligibility; requests student records when necessary, establishes a student file. When review is completed, enrollment data is entered into the student information management database.

* Receives data and enters into the student information management database.

* Enters grades, attendance, tuition, and transfer information to update students' data files. Maintains students' permanent hard-copy records.

* Assists with preparation of the master schedule. Sets up directories for teachers and student classroom schedules. Enters course selections for new and returning students.

* Collects and enters student grades in the electronic grade book software. Instructs and assists teachers on procedures and suspense time frames for submitting grades.

* Prepares reports for school administration and other personnel from the student information management system database and disseminates to the correct personnel in a timely manner. Submits school data extractions per district, area and headquarters school data schedule.

* Mails homebound information packets and maintains electronic and hardcopy files of all school reports. Generates awards for attendance, honor roll, etc.

* Prepares a variety of letters, messages, memoranda, reports, charts, school bulletins, and other correspondence.

Travel Required

Not required

Supervisory status


Promotion Potential


* Job family (Series)

0303 Miscellaneous Clerk And Assistant

* Requirements

Help Requirements Conditions of Employment


* All candidates must be U.S. Citizens and reside within the local commuting area where the position is located. Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)

* All requirements must be met at time of appointment. You are advised to submit your documents promptly as part of your application package.

* Applicants may be required to complete a 2-year probationary or trial period.

* Male applicants must meet the Selective Service requirement

* You will be required to participate in Direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.

* Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries). Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication. Failure to successfully meet/maintain these requirements may be grounds for termination.

* Appointment is subject to the completion of a favorable suitability determination and favorable re-investigation every five years.


In order to qualify for this position, you need one year of specialized experience at the GS-04 level. Examples of specialized experience include: performing a variety of functions in an automated system, e.g. data entry and retrieval, maintaining information database(s), etc.


EDUCATION SUBSTITUTION of four years above high school. One year of full time academic study is defined as 30 semester hours, 45 quarter hours in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school.

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